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OFFICE ASSISTANT - OPT 2: TYPING

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 18, 2021
Location: 

Dixon, IL, US, 61021-9532

Job Requisition ID:  9450

Agency:  Department of Corrections - Dixon Correctional Center
Closing Date/Time:  12/6/21  11:59pm 
Salary:  Anticipated starting salary: $3,190/month; CBA Applies; Full Range: $3,190-$4,237/month 
Job Type:  Salaried Full Time 
County:  Lee 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #9450

 

Position Overview

 

Under general supervision of the Office Administrator II, sorts, logs and processes incoming and outgoing mail; files and types documents in the Mailroom; records and inputs transactions.

 

Job Responsibilities

 

  1. Sorts all incoming mail.
  2. Sorts all outgoing mail.
  3. Weighs and applies postage to all ougoing mail.
  4. Types documents, reports, records and correspondence in the Mailroom.
  5. Sorts and distributes all institutional mail, both inter-departmental mail and incoming mail.
  6. Returns all incoming mail to sender at the inmate's expense for any items that are not allowed into the facility per department rules and regulations.
  7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Minimum Qualifications

 

  1. Requires knowledge, skill and mental development equivalent to completion of high school and one (1) year of related office experience.
  2. Requires the ability to type accurately at 35 WPM.

 

Knowledge, Skills, and Abilities

 

  • Requires working knowledge of alpha-numeric sequencing.
  • Requires working knowledge of office practices, procedures and programs.
  • Requires working knowledge of grammar, spelling and punctuation.
  • Requires working knowledge of basic mathematics.

 

Conditions of Employment

 

  1. Ability to pass the IDOC/IDJJ background check. 
  2. Ability to pass a drug screen.  On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois.  Please note that although the law has changed, the Department will continue to enforce the Department's zero tolerance Drug Testing policy.  The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
  3. Governor Pritzker announced a mandatory COVID-19 vaccination policy for all State employees whose job duties require them to work in a congregate care facility. All 24/7 congregate-care facilities operated by the Illinois Department of Corrections are included in this mandate, which is scheduled to take place October 26, 2021. Administration is currently in negotiations with AFSCME for employees covered under a collective bargaining agreement in regard to this mandate. The State will offer the exemptions required under law for those who cannot be vaccinated for medical and/or religious reasons.
  4. Requires physical ability to perform duties assigned.

 

About the Agency

 

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training.  We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success.  IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

 

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

 

Employees enjoy excellent benefits, including health. vision, and dental insurance; retirement plan and deferred compensation: state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs.  The department also offers extensive training and career advancement opportunities.

 

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

 

Work Hours:  7:00am to 3:00pm, Monday-Friday, Sat/Sun off  
Work Location: Dixon Correctional Center - 2600 N Brinton Ave Dixon, IL 61021-9532  
Agency Contact:

Kathy Newstrand, HRR

Email: kathy.newstrand@illinois.gov

Phone #:815-288-5561 Opt. 3

Job Function:  Clerical and Administrative Support; Public Safety  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: kathy.newstrand@illinois.gov (Please include "Office Assistant #9450" in subject line of email).

 

Current State Employees:

 

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification # /Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification # /Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

 

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification # /Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

 

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.