OFFICE ASSOCIATE OPT. 2

Position Overview

On behalf of the Bureau of Identification, for the Division of Justice Services, under direction, provides complex specialized transaction responses based on criminal history record information impacting the Illinois Sex Offender Registry (SOR) and National Instant Check System (NICS) programs, Investigates data related to the National Instant Criminal Background Check System, utilizes outside agencies to retrieve court disposition information, provide statistical reports. 

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Provides complex, specialized transaction response based upon thorough examination of Illinois Compiled Statutes, federal regulations and related legal requirements.
• Investigates data thoroughly by initiating written queries in order to analyze criminal history data related to National Instant Criminal Background Check System (NICS) requests.
• Utilize individual circuit clerk county line hook-ups, Chicago Police Department data system, Cook County disposition line, CHRI, Law Enforcement Agencies Data System (LEADS) the Internet, emails, faxes and telephones to retrieve arrest and court disposition information.
• Monitor, maintain and manipulate data to provide statistical reports and correspondence.
• Performs other duties as required or assigned which are reasonably within the scope of the duties

Minimum Qualifications

• Knowledge, skill and mental development equivalent to the completion of high school and two (2) years of office experience.
• Ability to keyboard accurately at 45 wpm.
  • Instructions for calculating net words: When selecting a passage to est of approximately 3 minutes to ensure you are comfrotable with the keyboard and operations. When you are ready, type the passage and end the test at 5 minutes. The first thing to calculate is gross wpm. This is calculated by dividing the number of all keystrokes (which includes spaces, numbers, letters, and punctuation) by 5. Take this number and divide by the total time (again, 5 for 5 minutes). This is known as "gross wpm." Review what you wrote and count the number of errors. Divide the number of errors by the total time it took to type (5). Subtract this number from the gross wpm to get the net number.

Preferred Qualifications

• Prefers one (1) year experience with using Less Than Full Access (LTFA) certification.
• Prefers one (1) year experience working with the state Criminal History Record Information (CHRI) programs.
• Prefers one (1) year experience with Microsoft Office software applications.
• Prefers one (1) year experience reviewing firearms and sex offender registration state and federal statutes.

Conditions of Employment

• Requires ability to pass a background check, drug test and fingerprinting.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• • Flexible work schedules in many program areas
  • Health, life, vision, and dental insurance.
  • 12 weeks paid maternity/paternity leave.
  • Pension Plan
  • Deferred Compensation, and other pre-tax benefit programs.
  • Employees earn twelve (12) paid sick days annually.
  • Ten to twenty-five (10-25) paid vacation days based on years of service.
  • Employees earn three (3) paid personal days pro-rated based on start date.
  • Thirteen-Fourteen (13-14) paid state holidays annually.