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ADMINISTRATIVE ASSISTANT II

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 13, 2022
Location: 

Springfield, IL, US, 62702-5076

Job Requisition ID:  14570

Agency:  Department of Public Health  
Office: Information Technology

Division: Deputy Director's Office

Posting ID: 28-34-22-0242

Posted: 5/13/2022 - 5/26/2022
Salary:  $5047-$7530/monthly 
Job Type:  Salaried Full Time 
County:  Sangamon
Number of Vacancies:  1 
Plan/BU:  RC028 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency email listed below.

 

Posting Identification #

28-34-22-0242

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.  With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

Subject to administrative direction of the Deputy Director, performs a full range of highly responsible, confidential, administrative functions in the overall management of the Office of Information Technology.  Monitors expenditures and resource allocations as well as personnel matters within the office.  Serves as liaison with various office and department staff on matters relating to the responsibility of the Deputy Director.  Maintains status information on all pending projects in the Office.

Job Responsibilities

  1. Coordinates personnel within the Office of Information Technology.
  2. Serves as a liaison with other Deputy Director’s as well as Division Chiefs in the Department and vendors to facilitate the exchange of project information and to improve communications among all interested parties.
  3. Monitors expenditures and resource allocations for the Office of Information Technology.
  4. Handles confidential correspondence, reports, and telephone calls relating to various programs and personnel.
  5. Reviews various staff training requests for consistency with department training policies and availability of funds.
  6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills, and Abilities

  • Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. 
  • Requires two years of professional experience in a public or private organization, preferably working with personnel policies and procedures and budget preparation.
  • Must possess knowledge of and experience with personal computers and software applications including Word Perfect, spreadsheet programs (e.g. Microsoft Excel), and database programs (e.g. Microsoft Access). 

Work Hours:  Monday - Friday 8:30AM - 5:00PM  
Work Location: 535 W Jefferson St Springfield, IL 62702-5076

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPERATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

 

DO NOT APPLY ONLINE.

 

Please submit application via email to: DPH.HRApplications@illinois.gov

 

Include Posting ID #: 28-34-22-0242 and applicant's name in the subject line when applying

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency email address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency email address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency email address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisiton ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency email address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requistion ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after)and official college transcripts(Where applicable) to the Agency email address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s)will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

** DO NOT CLICK THE APPLY BUTTON**

You MUST send a paper application to the Agency listed above.