ADMINISTRATIVE ASSISTANT
Springfield, IL, US, 62706
Job Requisition ID: 51567
Closing Date: 11/27/2025
Agency: Office of the Governor
Salary: $55,000- $60,000
County: Sangamon; Cass; Christian; Logan; Macon; Macoupin; Menard; Montgomery; Morgan
Number of Vacancies: 1
Administrative Assistant Job Description
The Office of Illinois Governor, JB Pritzker is seeking an Administrative Assistant to join the Governor's Office (GO) based in the Capitol building in Springfield, IL. The Administrative Assistant will serve as the first point of contact for constituents, legislators and visitors who enter the Office of the Governor. Additionally, the Administrative Assistant will support the Operations and Governor’s Office of Constituent Affairs (GOCA) teams by assisting with various special projects and initiatives as assigned.
About the job
The Administrative Assistant will be responsible for managing a variety of administrative tasks for the office including:
- Reporting to Senior Deputy Chief of Staff for Operations.
- Greeting visitors and assisting as necessary.
- Answering and/or returning constituent phone calls (including directing to next appropriate steps and/or assistance).
- Scheduling meetings.
- Booking hotel and car reservations for Governor’s Office employees.
- Assisting with inventory management.
- Opening , sorting, & distributing mail with GOCA team.
- Other administrative tasks as assigned.
Ideal candidate will have
- Experience in customer service and/or taking phone calls at a high volume with a temperament to communicate with a variety of personalities, in a polite and professional manner.
- Experience with administrative duties such as inventory, travel bookings, and working with vendors.
- Excellent organizational abilities, attention to detail, and the ability to handle multiple projects simultaneously.
- Ability to take initiative and work independently without direct supervision.
- Ability to communicate effectively, both verbally and in writing.
- Strong oral and written communication skills.
- Strong problem-solving skills and an ability to work in a fast-paced office environment.
- Knowledge of Illinois Government and Illinois Government structure.
Education and Experience
- Bachelor’s degree is preferred.
- At least 3 years of professional experience is preferred.
Benefits
- Health, dental, & vision insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Employee Assistance Program
Work Hours: 37.5 hours/ week
Headquarter Location: 401 S Spring St, Springfield, Illinois, 62706
Posting Group: Office & Administrative Support
This position [DOES/DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield