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EXECUTIVE I - 1385100

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 17, 2022
Location: 

Springfield, IL, US, 62702-2399

Job Requisition ID:  17032

Agency:  Department of Military Affairs  
Salary:  $4,793.00-7,089.00 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC062 

Department:  Procurement

Schedule:  7.5 daily, M-F

Hours: 8:00-4:00 (1/2 hr paid lunch)(Can Vary based on Mission Requirements)

Date Posted: 06/19/2022

Last Day to Apply: 07/05/2022

BID NOTICE #:  17032 

Collective Bargaining Agreement language applies to this posting:

We are currently transitioning away from a paper application process to an electronic application process.  This position has not been transitioned. Please follow the directions below when applying to this position. 

*****DO NOT APPLY ONLINE***** 

Follow the application instructions below to apply to this position.

ALL APPLICANTS MUST SUBMIT A CMS100 OR CMS100B IN ORDER TO BE CONSIDERED FOR THIS POSITION 

SUBMIT APPLICATIONS TO: (Must be postmarked by closing date)

Illinois Department of Military Affairs

ATTN:  State Personnel Office

1301 N MacArthur Blvd

Springfield, IL 62702

 

EMAIL:  DMA.StatePersonnelHROffice@illinois.gov

 

CURRENT STATE OF ILLINOIS EMPLOYEES MUST SUBMIT A SEPARATE BID FORM AND APPLICATION FOR EACH POSITION APPLIED FOR

Job Responsibilities

Under direction of the Agency Procurement Officer (APO), executive Department of Military Affairs and Illinois Air National Guard (ILANG) procurement activities, both routine and complex in the Illinois BidBuy system; monitors the preparation of an array of procurement documents Including specifications, formal bid requests and reports in conformity with the authorizations, procedures and centralized purchasing division of the Department; serves as designated lead worker.

 

  • Executes Department of Military Affairs and ILANG procurement activities, both routine and complex in the Illinois BidBuy system; leads and plans agency procurement activities with the various directorates and Master Cooperative Agreement Appendices as authorized by the APO. Monitors the preparation of requisitions, contracts, purchase orders and other procurement documents; Conducts Small Purchases, IFB and RFP solicitations for goods and services in conformity with budgetary appropriations and the procurement regulations of the agency, state, and government.
  • Implements program functions and addresses administration issues with the APO and implements program function improvements. Identifies work flow concerns and makes recommendations to the APO for best practices to address ways to strengthen processes. Implements policies and procedures to maintain programmatic consistency on an intra-agency basis; interprets markets prices and trends for the benefit of the agency; provides back up for Illinois Army National Guard (ILARNG).
  • Independently tracks and monitors all procurement activity to which he/she is assigned. Develops weekly update reports including any issues or problems, status, market changes and recommendations for improvement.

Job Responsibilities Continued

  • Serves as designated lead worker; assigns and reviews work; provides guidance and training to assigns Monitor! the preparation of an array of procurement documents including specifications, formal bid requests and reports in conformity with the authorizations, procedures and centralized purchasing division of the Department and the maintenance of necessary purchasing records, stays up to date with current CMS Master Contracts and Joint Purchasing Agreements.
  • Communicates to appropriate parties independently concerning open procurements, status, purchases, claims for payment or matters related to vendors or other departmental units.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in business or public administration
  • Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program. Prefers extensive knowledge of the kinds and grades of supplies used by the agency.

Specialized Skills

  • Specialized Skills: Of the one year of experience, requires one year of experience working in BidBuy, the Master Cooperative Agreement and Federal Fiscal Law and the Enterprise Resources Planning (ERP) system with Systems Applications and Products (SAP).

Knowledge, Skills, and Abilities

  • Prefers extensive knowledge of the kinds and grades of supplies used by the agency.
  • Prefers experience with State Active Duty activation by the Governor in response to natural or man-made disasters or Homeland Defense missions.
  • Requires ability to acquire and maintain a Common Access Card issued by Dep11rtment of Defense for computer access. Prefera certification as o BidBuy Trainer.
  • Per Executive Order 2018-07, requires engagement with Business Enterprise Program contractors and subcontractors and support for the goals of the BEP program and Fair Contracting Task Force.

Conditions of Employment

  • Must pass fingerprinting and background check

Agency Contact:  Natalie Enrietto

Email: DMA.StatePersonnelHROffice@illinois.gov

Phone #:217-761-2948

DO NOT APPLY ONLINE.

  • CANDIDATES MUST SUBMIT SEPARATE DOCUMENTS FOR EACH POSTED VACANCY APPLIED FOR.
  • PLEASE USE THE BID NOTICE # FOR THE BID # ON THE APPROPRIATE APPLICATION DOCUMENTS. 
  • SEE BELOW FOR DOCUMENTS REQUIRED.

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 4/2021 or after) to the Agency Contact address listed above.
    • A separate CMS-100 Employment Application is required for each Posting/Bid ID or your application will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 4/2021 or after) will result in your application being rejected.

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 4/2021 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 4/2021 or after) will result in your application being rejected. 
  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 4/2021 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 4/2021 or after) will result in your application being rejected. 
  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 4/2021 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 4/2021 or after) will result in your application being rejected. 
  • Seeking a Job Assignment - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 4/2021 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 4/2021 or after) will result in your application being rejected.

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 4/2021 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 4/2021 or after) will result in your application being rejected. 

Department of Defense (DOD) background check and receipt of a DOD Common Access Card (CAC) is required for this position.

DO NOT APPLY ONLINE.

*NOTE:  The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution.  The Equal Employment Opportunity Office is responsible for compliance and may be reached at 217/557-5667.