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OFFICE ASSOCIATE (Opt. 1)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 16, 2022
Location: 

Springfield, IL, US, 62704-6527

Job Requisition ID:  17031

Agency:  State Employee Retirement System  
Closing Date/Time:  07/01/2022 
Salary:  $3,239.00 - $4,379.00 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  2 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

 17031 

Position Overview:

We invite qualified applicants to apply for the position which serves as an Office Associate in the Files Section of the Administrative Services Division at State Retirement Systems (SRS).  This position is responsible for organizing paperwork into batches to scan into a centralized database to view member records and verifying these records for quality assurance purposes.  This position is also responsible for entering member nominated beneficiary information and preparing and mailing member information/application packets.  The ideal candidate should be self-motivated, a quick learner, and have a positive attitude.  SRS is conveniently located on the west side of Springfield with free parking on-site.

Position Essential Functions

1.  Reviews and prepares correspondence for imaging.

2.  Reviews and verifies legal beneficiary documents, employing judgment in applying policies and procedures.

3.  Monitors Files Section e-mail in-box.

4.  Serves as back-up mail and delivery messenger.

5.  Maintains and makes corrections to the File Location System based on twice daily computer generated "pull" lists.

6.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1.  Requires knowledge, skill, and mental development equivalent to completion of high school.

2.  Requires two years of office experience.

Knowledge, Skills, and Abilities

  • Requires extensive knowledge of office practices, procedures and programs.
  • Requires working knowledge of alpha-numeric sequencing.

Conditions of Employment

  • Requires a valid Driver's License.
  • Requires ability to lift up to 50 pounds and perform arduous labor.

Work Hours:  8:00a.m. - 4:30p.m., Monday - Friday  
Work Location: 2101 S Veterans Pkwy Springfield, IL 62704-6527  
Agency Contact:

Jenny Reichart

Email:  Jenny.Reichart@SRS.Illinois.gov

Phone #:  (217) 785-6955

Job Family:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: Jenny.Reichart@SRS.Illinois.gov  (or mail to the address listed above to the attention of Jenny Reichart)

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

About the Agency:

The purpose of the State Retirement Systems is to provide an orderly means whereby aged or disabled employees may be retired from active service, without prejudice or hardship, and to enable employees to accumulate reserves for themselves and their dependents for old age, disability, death, and termination of employment, thus effecting economy and efficiency in the administration of the State Government.