OFFICE ASSOCIATE

Position Overview

The Illinois Department of Natural Resources is seeking to hire an Office Associate for The Office of Oil and Gas Resource Management. This position will handle the initial process of permit applications, input information into Division database, type, proofread and edit correspondence, create charts, statistical reports and participate in the bid opening process. This selected candidate will serve as alternate receptionist answering calls, assisting visitors and staff. We encourage all interested applicants to apply. 

Essential Functions

• Under direction, provides specialized clerical and administrative support for the Permitting Unit manager as well as other unit staff.
• Assists Unit Manager and staff in administration of the department’s Abandoned Well Plugging and Restoration Program.
• Performs data entry functions from various unit forms, permits, inputting specific data elements into Division database.
• Performs research, using Division physical and computer well files to resolve problems on submitted forms.
• Prepares weekly permit list from Division database of well drilling permits issued.
• Serves as back-up receptionist for Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience.
• Requires ability to keyboarding accurately at 45 wpm.

Preferred Qualifications

• Extensive knowledge of office practices, procedures, and programs.
• Extensive knowledge of composition, grammar, spelling, and punctuation.
• Two (2) years of experience following oral or written instructions.
• Elementary knowledge of agency programs, rules, and regulations.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

1.  Requires completion of a background check and self-disclosure of criminal history.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions.

Office of Oil and Gas Resource Management

The Office of Oil and Gas Resource Management (OOGRM) is the regulatory authority in Illinois for permitting, drilling, operating, and plugging oil and gas production wells. The Office implements the Illinois Oil and Gas Act and enforces standards for the construction and operation of related production equipment and facilities.  In addition, the Office regulates the injection of fluids into underground injection wells, through the UIC Program, and cleans up abandoned well sites through the PRF and Landowner Grant Programs.