Transactions Lead (Human Resources Specialist)
Springfield, IL, US, 62702-5170
Agency: Department of Innovation and Technology
Class Title: HUMAN RESOURCES SPECIALIST - 19693
Skill Option: None
Bilingual Option: None
Posting Date: 02/27/2025
Closing Date/Time: 03/12/2025
Salary: Anticipated Starting Salary $6,339 a month; $6,339-$9,178/Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45097
Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Transactions Lead, performing complex, specialized, professional personnel transactions related duties for the Department. In this role you will independently initiate a variety of personnel transactions and coordinate with People Operations staff to prepare the full range of personnel transactions including but not limited to Probationary Appointments, Promotions, Job Assignments, Layoff/Recall/Reemployment, Transfers, Suspensions & Discharges, Employee Verification, Term Appointment Renewals, Expungements, Leave of Absences (LOA), Leave Extensions, Leave Returns and Administrative Leaves. In addition, you will serve as a liaison and provide assistance to agency employees, the Department of Central Management Services (CMS) Transactions staff, People Operations (PO) staff, and others regarding transactions related inquiries. This position also serves as a lead worker and project leader for People Services. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!
As a State of Illinois employee, you receive a comprehensive benefits package including:
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Flexible work schedules (when available and dependent upon position)
- 10 -25 days of paid vacation time annually (10 days for first year of state employment)
- 12 days of paid sick time annually which carryover year to year
- 3 paid personal business days per year
- 13-14 paid holidays per year dependent on election years
- 12 weeks of paid parental leave
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
⦁ Under general direction, serves as the Transactions Lead for the Department off Innovation & Technology (DoIT), performing complex, specialized professional transactions related functions in in the People Operations (PO) division.
⦁ Independently reviews, approves, and corrects personnel transactions prepared by subordinate staff, verifying and ensuring accuracy, completion and compliance with the Personnel Code and Rules, Pay Plan, collective bargaining agreements, etc.
⦁ Serves as designated lead worker to professional staff.
⦁ Prepares, maintains and stores a variety of personnel records and electronic files.
⦁ Assists the People Services Compliance Manager with audit requests related to personnel transactions and employee performance evaluations.
⦁ Serves as the agency liaison with CMS Transactions and DoIT Payroll for transactions related actions.
⦁ Serves as a project leader on assigned projects including compiling and directing the preparation of reports relating to all aspects of transaction processing.
⦁ Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
- Requires two (2) years of professional human resources experience.
Specialized Skills
⦁ Requires two (2) years of professional experience processing and managing State of Illinois personnel transactions processes, including facilitating a full range of employment actions for State of Illinois employees.
⦁ Requires two (2) years of professional experience utilizing, interpreting and applying the State of Illinois CMS Transactions Manual to process personnel transactions.
⦁ Requires two (2) years or professional experience utilizing personnel-related computer systems, including Personnel Examination and Eligibility Records System (PEERS), Human Resources information System (HRIS) and SuccessFactors or similar systems to research, process and track personnel transactions.
⦁ Requires two (2) year of professional experience utilizing, interpreting and applying State of Illinois Personnel Code, Rules, Pay Plan, and Collective Bargaining Agreements (CBAs) to process and manage personnel transactions.
Preferred Qualifications
⦁ Two (2) years of professional experience processing and managing State of Illinois personnel transactions processes, including facilitating a full range of employment actions for State of Illinois employees or similar personnel transactions processes.
⦁ Two (2) years of professional experience utilizing, interpreting and applying the State of Illinois CMS Transactions Manual or similar personnel transactions manual to process personnel transactions.
⦁ Two (2) years or professional experience utilizing personnel-related computer systems, including Personnel Examination and Eligibility Records System (PEERS), Human Resources information System (HRIS) or similar personnel-related systems to research, process and track personnel transactions.
⦁ Two (2) years of professional experience utilizing, interpreting and applying State of Illinois Personnel Code, Rules, Pay Plan, and Collective Bargaining Agreements (CBAs) or similar codes, rules, plans and agreements to process and manage personnel transactions.
⦁ Two (2) years of professional experience serving in a lead worker or supervisory capacity over human resources/personnel professionals, including training and mentoring staff.
⦁ Ability to lead projects, prepare reports for management, compile transaction process data, and participate in stakeholder meetings.
⦁ Extensive proficiency in Microsoft Office applications including Word, Excel, SharePoint, Outlook and Teams to manage personnel transactions, maintain records, and facilitate communication.
⦁ Ability to effectively multitask, organize and coordinate multiple competing priorities and projects.
⦁ Ability to develop and maintain cooperative working relationships, while coordinating with relevant agencies or departments to resolve discrepancies and prevent payroll discrepancies.
⦁ Demonstrated verbal and written communication skills.
Conditions of Employment
NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.
⦁ Requires the ability to verify identity.
⦁ Requires employment authorization to accept permanent full-time position with the State of Illinois.
⦁ Requires the ability to pass a position specific, agency required background check.
⦁ Requires self-disclosure of criminal history.
⦁ Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone and any other required equipment or devices.
⦁ Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties.
⦁ Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
⦁ Requires the ability to travel in performance of duties.
⦁ Requires the ability to work overtime including scheduled, unscheduled, short notice, evenings, weekends, and holidays.
The conditions of employment listed are incorporated and/or related to any duties included in the position description.
Work Hours: 8:30 AM - 5:00 PM Monday - Friday
Work Location: 120 W Jefferson St Springfield, IL 62702-5170
Agency Contact: Lorna Bock
Email: Lorna.A.Bock@illinois.gov
Posting Group: Office & Administrative Support
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com