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Licensing Supervisor (Office Administrator IV)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Jan 16, 2025
Location: 

Springfield, IL, US, 62702

Job Requisition ID:  41807

Job Requisition ID: 41807 
Closing Date/Time:
Agency: Liquor Control Commission
Class Title: OFFICE ADMINISTRATOR IV - 29994 
Skill Option: General Administration/Business Marketing/Labor/Personnel 
Bilingual Option: None 
Salary: Anticipated Starting Salary $4766 per month; Full Range $4766 - $6766 per month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: None

 

****A RESUME IS REQUIRED FOR THIS JOB POSTING****


Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees
earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your
application. Please note that the Liquor Control Commission must verify proof of higher education for
any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the
position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

POSITION OVERVIEW

 

The Illinois Liquor Control Commission is seeking to hire an Office Administrator IV (Licensing Supervisor) to oversee operations within the Springfield Office Licensing Division. This individual will serve as a detail-oriented, proactive supervisor, leading a team of professionals dedicated to ensuring compliance with licensing regulations for the alcohol beverage industry in Illinois. The Supervisor will be responsible for managing licensing operations, including supervising staff, overseeing the application processing functions, and ensuring adherence to the Illinois Liquor Control Act and other relevant regulations. The role requires strong supervisory experience, with a focus on efficiency, quality control, and system updates to streamline operations. The Office Administrator IV (Licensing Supervisor) will develop and maintain standard operating procedures, act as a project liaison and technical expert, and support the implementation of the Licensee Master Software System. The ideal candidate will demonstrate the ability to adapt to a fast-paced, evolving environment, while maintaining a commitment to accuracy and service excellence.This position requires extensive knowledge of the Illinois Liquor Control Act, as well as experience in interpreting and enforcing licensing rules, regulations, and procedures. Strong communication skills, both written and oral, are essential for interacting with internal and external stakeholders, including the public, other divisions, and regulatory agencies. The Office Administrator IV (Licensing Supervisor) will also ensure staff training and development, promoting a culture of continuous improvement within the division.
 

As a State of Illinois employee, you are entitled to a robust benefits package that includes:

  • Flexible work schedules in some program areas (flexible time and hybrid options)

  • Health, life, vision and dental insurance

  • 12 weeks paid maternity/paternity leave

  • Pension Plan – vesting at 10 years for Tier II

  • Full 20-year retirement awards free health insurance during retirement

  • Deferred compensation and other pre-tax benefits programs

  • Paid state holidays 13-14 days annually

  • 3 Paid Personal Business Days annually

  • 12 Paid Sick Days annually (Sick days carry over from year to year)

  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

  • Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)

  • Employee Assistance Program and/or mental health resources

  • For more information about our benefits please follow this link: State Employee Benefits

Essential Functions

  • Under the direction of the Licensing Manager, organizes, directs, evaluates, and manages the Springfield Office Licensing Division.
  • Serves as an inter-divisional liaison to provide appropriate licensing information to management personnel in any requesting division.
  • Responds to visitor queries regarding the Illinois Liquor Control Commission (ILCC) licensing operation.
  • Researches, gathers information, and independently performs special projects and studies.
  • Serves as a working supervisor.
  • Serves as staff assistant to the Licensing Manager.
  • Serves as a technical expert on the ILCC software system.
  • Designs reports and compiles studies using various software.
  • Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of two years of study at a secretarial/business college and two years of office experience; or completion of high school and four years of Office Assistant experience; or four years independent business experience.

Preferred Qualifications

  • Prefers one (1) year of experience with governmental programs, policies, and operations.
  • Prefers one (1) year of experience explaining and interpreting simple statutory requirements, rules, regulations, and procedures.
  • Prefers two (2) years of professional experience communicating in oral and written form with internal and external parties.
  • Prefers two (2) years of experience utilizing computers and programs such as, Microsoft Office products (Word, Outlook Excel) for emails, online meeting coordination, and administrative functions.
  • Prefers two (2) years of experience establishing, developing, and following written instructions and procedures.

Conditions of Employment

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

  • Requires the ability to pass a fingerprint background check.
  • This position prohibits convictions for violations of any Federal or State law concerning the manufacture or sale of alcoholic liquor. 
  • This position prohibits convictions for driving under the influence (DUI).
  • This position prohibits you and your immediate family members from directly or indirectly, individually or as a member of partnership, or as a shareholder of a corporation from having any interest whatsoever in the manufacture, sale or distribution of alcoholic liquors within the last 12 months. 
  • This position prohibits you and your family members from receiving any compensation or profit, nor have any interest whatsoever in the purchases or sales made by the persons authorized to purchase or to sell alcoholic liquor within the last 12 months. 

Work Hours: Monday - Friday 8:30 a.m. - 5:00 p.m.
Work Location: Springfield - 300 W Jefferson St 
Agency Contact: Human Resources
Email: ilcc.humanresources@illinois.gov
Phone #: 312-814-5486
Posting Group: Office & Administrative Support

 

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position.  As a result, the employee should be aware that if offered non-State employment during 
State employment or within one year immediately after ending State employment, the employee shall, 
prior to accepting any such non-State employment offer, notify the Office of the Executive 
Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com

  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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