DOCUMENTATION COMPLIANCE REVIEWER - (ENGINEERING TECH IV)
Carbondale, IL, US, 62901
Job Requisition ID: 47478 IPR# 25-00339
Closing Date: 06/05/2025
Agency: Department of Transportation
Position Title: Engineering Technician IV
Salary: Anticipated Starting Salary: $5,082 Monthly; Full Range: $5,082 - $9,309 Monthly
Job Type: Salaried
Category: Full Time
County: Jackson
Number of Vacancies: 1
Bargaining Unit Code: NR916 Pro Tech Teamsters
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
This position is responsible for documentation compliance oversight of improvements funded with Motor Fuel Tax (MFT), Township Bridge Program, federal, and other special funds, General Obligation and MFT Bonds, and Special Assessments provided by the department for all district Local Public Agencies (LPAs). This position provides assistance to LPAs, both urban and rural, in the proper documentation of improvements funded with the revenue streams provided by the department and educates the LPAs on changing statutes, policies, regulations, and programs, including changes related to Grant Accountability and Transparency Act (GATA).
Essential Functions
- Monitors projects for compliance with Bureau of Local Roads and Streets administrative policies, Illinois state statutes, federal regulations, and procedures, and Grant Accountability and Transparency Act (GATA) compliance reviews for district Local Public Agencies (LPAs).
- Reviews resolutions, maintenance programs, engineering agreements and payments, contract awards, contract changes, contract payments, invoices, bank records, closeout summaries, and other documentation as required.
- Utilizing systems including the Web-based Motor Fuel Tax (WMFT) system, verifies entries against documents submitted. Maintains the WMFT system for tracking compliance reviews of receipts and disbursements of state/federal funds.
- Coordinates policy and procedure changes and new programs with the Field Engineers, Technical Services Technicians, and LPAs.
- Coordinates the review of audit reports done by other bureaus/offices/agencies with the Field Engineers, Technical Services Technicians and LPAs.
- Monitors corrective action required by the Bureau of Local Roads and Streets and provides assistance in resolving problem areas determined by the Bureau of Investigations and Compliance and the Bureau of Business Services.
- Works with the central Bureau of Local Roads and Streets to prepare course material and participates in training of department and LPA personnel.
- Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
- Performs other duties assigned.
Minimum Qualifications
- Completion of two years of college in civil engineering technology, pre-engineering or a job related technical/science curriculum PLUS five years of engineering experience; OR seven years of engineering experience.
Preferred Qualifications
- Knowledge of basic accounting principles.
- Knowledge of allowable Motor Fuel Tax expenditures.
- Knowledge of basic roadway maintenance practices.
- Ability to perform job duties independently and with minimal guidance/supervision.
- Strong oral and/or written communication skills; and organization skills.
Conditions of Employment
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
- Requires Valid driver’s license.
- Requires extensive districtwide travel and occasional statewide, which may include overnight stays.
- Requires occasional overtime during evenings and weekends.
- Requires successful completion of a background screening.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
About the Agency
The Illinois Department of Transportation is seeking to hire a Documentation Compliance Reviewer.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 2801 W Murphysboro Rd, Carbondale, Illinois, 62901
Work Office: Office of Highways Project Implementation, Region 5/District 9/Bureau of Project Implementation
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV Posting Group: Transportation
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position. As a result, the employee should be aware that if offered non-State employment during State
employment or within one year immediately after ending State employment, the employee shall, prior
to accepting any such non-State employment offer, notify the Office of the Executive Inspector
General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Carbondale