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ACCOUNTANT SUPERVISOR - 0013500

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 22, 2022
Location: 

Chicago, IL, US, 60608-1248

Job Requisition ID:  16041

Agency :  Illinois State Police 
Closing Date/Time: 12/08/2022
 
Salary:   $4,982 - $7,369 monthly, $4,982 Anticipated, CBA Language Applies  
Job Type:   Salaried Full Time  
County:   Cook  
Number of Vacancies:   1  
Plan/BU:   RC062  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  16041

Resumes are recommended to be uploaded to your profile/attached to the application. Please upload transcripts to your application

About the Position

The Illinois State Police (ISP) Forensic Sciences Command (FSC) is seeking a motivated individual to fill a Accountant Supervisor position at the Forensic Science Center at Chicago. The ISP FSC is the third largest forensic laboratory system in the world, and the Forensic Science Center at Chicago has over 150 employees at the facility. This laboratory has an over two-million-dollar budget. Through delegated authority, this leader will be responsible for the accounting work and fiscal transactions of these funds. This individual will be maintaining the highest level of quality for the work and providing reports and recommendations to laboratory management. The ideal candidate should be a critical thinker and detail oriented. This position will work cooperatively with various staff in the laboratory and fiscal personnel in Illinois State Police.

 

The State of Illinois continually strives for a workforce that reflects the growing diversity within the state. A variety of employee backgrounds, perspectives, ideals and experiences is crucial to the ISP’s ability to most effectively serve the public.

Job Responsibilities

25% 1. Independently prepares and audits technical accounting work such as annual and monthly fiscal reports, contracts, material requests, delivery orders, invoice vouchers, out-of-state/in-state travel requests, and travel vouchers.

  • Monitors progress of fiscal transactions as they move through the proper channels using the computerized tracking report.
  • Maintains complex accounts.
  • Edits and completes fiscal records by examination to determine genuineness, propriety, and compliance with rules and regulations promulgated by the department of Central Management Services (CMS) and the Office of the Comptroller for various cost centers.
  • Maintains a computerized fiscal database.
  • Verifies accuracy and validity of reports, performs analysis of diversified entries on financial files, and initiates corrective action when required.
  • Obligates funds. Balances, reconciles cost centers' expenditures, and prepares monthly reconciliation and expenditure reports.
  • Provides a monthly report to the laboratory management detailing free balance, obligations, and expenditures.
  • Monitors the work of the professional, technical, and clerical staff between vendors, user agencies, and professional staff.
  • Resolve non-technical issues, inquiries, and explanations of procedures and services for the laboratory programs.

 

25% 2. Supervises a small fiscal staff.

  •  Assigns and reviews work.
  •  Provides guidance and training to assigned staff.
  •  Counsels staff regarding work performance.
  •  Reassigns staff to meet day-to-day operating needs.
  •  Establishes annual goals and objectives.
  •  Approves time-off.
  •  Signs performance evaluations

 

25% 3. Assists laboratory management in preparing the annual laboratory budget (gathers information considering future program needs, makes recommendations, prepares paperwork, checks mathematical computations, and compares expenditures from previous year).

  •  Provides laboratory management with fiscal projections.
  •  Determines if proper accounting, fiscal and tax systems, procedures, and methods are being utilized and recommends changes in procedures and methods if necessary.
  •  Gives fiscal guidance to professional/administrative staff.
  •  Communicates with the fiscal personnel at Command, in other laboratories, and at the Office of Finance.
  •  Updates and reviews annual laboratory contracts.
  •  Ensures timely distribution of information from the Office of Finance, Chief Procurement Office, and the Office of the Comptroller.
  •  Makes laboratory management/personnel aware of fiscal changes

(Job Responsibilities continued)

10% 4. Initiates contact with vendors or receives inquiries regarding payment status and other problems.

  • Maintains good public relations with vendors.
  • Represents the Forensic Science Center at Chicago for all fiscal audits.
  • Monitors posting of financial information to fiscal records; reconciles, audits, and corrects all entries; closes cost center accounts.
  • Prepares or assists laboratory/Commend personnel in preparing difficult financial reports for the department.

 

10% 5. Performs other complex account responsibilities.

  •  Prepares complex technical reports and assists in office management.
  •  Monitors the fiscal aspect of all equipment repairs.
  •  Monitors the design of databases needed for generating documents and reports.
  •  Monitors various laboratory database files such as those regarding laboratory inventory.

 

5% 6. Performs other duties as assigned or required.

Minimum Requirements

  1. Requires knowledge, skill, and mental development equivalent to completion of four years college, with courses in business administration and accounting.
  2. Requires two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.

Preferred Qualifications

1. At least six (6) years of knowledge of accounting and auditing theory, principles, methods and procedures.
2. At least four (4) years of experience in preparing comprehensive accounting reports.
3. Bachelor’s degree with coursework in Accounting and/or Business Administration.
4. At least two (2) years of experience in evaluating more difficult accounting problems and to analyze and interpret more complex accounting records.
5. At least four (4) years of experience in reviewing detailed work including written or numerical data and to make calculations rapidly and accurately. 

6. At least two (2) years of knowledge of laws, rules and regulations relating to state or non-state accounting or auditing procedures.
7. At least two (2) years of experience in determining violations and noncompliance with the law and to detect and explain significant irregularities.
8. At least two (2) years of experience of office methods, procedures, standard office accounting machines and equipment.
9. At least one (1) year of experience in supervising a staff of subordinates engaged in general accounting, budgeting or external auditing activities.
10. At least two (2) years of experience in establishing and maintaining satisfactory working relationships with co-workers, law enforcement personnel, and legal system personnel.

 

Conditions of Employment

1. Successful completion of initial and on-going, random, alcohol and drug screens

2. Successful completion of a background investigation

3. Successful completion of a polygraph examination

4. Ability to travel on an as-needed basis

5. No felony or misdemeanor convictions.

About the Agency

The Illinois State Police strives for excellence, seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.  

Work Hours:  Mon - Fri 8:30am - 5:00pm  
Work Location: 1941 W Roosevelt Rd Chicago, IL 60608-1248  
Agency Contact:
 
ISP.JobPostings@illinois.gov

Job Family:  Fiscal/Finance/Business  

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

State employees wishing to transfer shall submit a Transfer Request form to the Agency Contact listed above during the posting period.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 

THE ISP IS A DRUG FREE WORKPLACE