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ADJUTANT - PUBLIC SERVICE ADMINISTRATOR Opt 1

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Sep 23, 2022
Location: 

Chicago, IL, US, 60634-1417

Job Requisition ID:  18879

Agency: Department of Veterans' Affairs

Posting Date: 9/23/22

Closing Date/Time: 10/07/2022

Salary: $3,116.00 - $11,079.00 (anticipated salary range: $6,500 - $8,377)

Job Type: Hourly Full Time

County: Cook

Number of Vacancies: 1

Plan/BU: Gubernatorial Exclusion 063


Job Requisition ID: 18879

 

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Veterans' Affairs must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Job Responsibilities

1. Serves as full line supervisor

  • Assigns and reviews work
  • Provides guidance and training to assigned staff
  • Counsels staff regarding work performance
  • Reassigns staff to meet day to day operating needs
  • Establishes annual goals and objectives
  • Approves time off; adjusts first level grievances
  • Effectively recommends and imposes discipline, up to and including discharge
  • Prepares and signs performance evaluations

 

2. Plans, organizes, directs, and evaluates the Adjutant Member Services Programs, ie. Social Service Programs, Volunteer Services, Religious programs, Barber and Library services

  • Develops programs and implements policies and procedures relative to the health, welfare, and care of all members
  • Analyzes and determines the type of and needs for members housing
  • Approves housing assignments
  • Reviews and approves financial statements of members and makes determination of maintenance charges
  • Coordinates the Member Services programs with other services of the facility
  • Reviews reports, manuals and studies prepared by Health Care Agencies evaluating existing procedures and practices and makes recommendations to Home Administrator for changes to Member Services programs

(Job Responsibilities continued)

3. As designee of the facility, keeps contact with other State Veterans' Nursing Homes to keep abreast of Member Services changes

  • Analyzes trends and determines if the facility members would benefit from changes to existing programs or the development of new programs
  • Monitors programs for the rehabilitation, care, and treatment of the physically ill and the home's ability to provide continuous care/services to its' members
  • Makes inspections of the facility to ensure compliance with Illinois Veteran's Affairs, Department of Public Health, Federal Veterans Administration and Medicare health and safety measures
  • Serves as ombudsman for members regarding concerns and issues
  • Contacts members relatives regarding members welfare, monetary benefits, or legal issues

 

4. Maintains records and data to support member services programs

  • Develops and submits budget requests for personal services, equipment, and supplies
  • Makes projections based on review of past usage, expected growth and changing needs of various program operations
  • Designs and develops property control policies and procedures
  • Manages the state property assigned to Veterans' Home
  • Completes all forms for property control, maintains inventory control records and initiates annual inventory in accordance with Department's property control policy

 

5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimal Qualifications

Knowledge, skill, and mental development equivalent to the completion of four years of college plus prior experience equivalent to three years of progressively responsible administrative experience in a public or business organization

Preferred Qualifications

  1. Extensive knowledge of agency programs and service objectives, activities, and operational systems
  2. Extensive knowledge of agency policies and procedures
  3. Four (4) years of experience analyzing administrative problems and adopting an effective course of action; developing, installing, and evaluating new and revised methods, procedures and performance standards; exercising judgement and discretion in developing, implementing and interpreting departmental policies and procedures
  4. Honorable discharge from the U.S. armed forces

Conditions of Employment

  1. Must pass a background check
  2. Must complete a drug screen and pre-employment physical
  3. Must meet all agency vaccine/health-related policies and guidance
  4. Must comply with the use of agency-supplied material/equipment (i.e., cellphone, computer equipment, etc)
  5. Overtime is a condition of employment, and you may be required to work overtime including scheduled, unscheduled, or last-minute overtime

Work Hours: 8:30am - 5:00pm

Work Location: 4250 N Oak Park Ave Chicago, IL 60634-1417

Agency Contact:

Edith Feliciano

Email: edith.feliciano@illinois.gov

Phone #:217-824-3877

Job Family: Administration/Management

 

At The Illinois Department of Veterans’ Affairs, we are mission-focused on efforts to empower veterans and their families to thrive in the State of Illinois.  We do this by assisting veterans in navigating the system of federal, state, and local resources and benefits; providing long-term health care for eligible veterans in our Veterans’ Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. 

 

IDVA genuinely values and celebrates the differences amongst our veterans, and the agency is committed to ensuring a healthy living environment where our veteran residents know that they are appreciated, respected, and valued.  Through our commitment to Diversity, Equity, and Inclusion (DEI), we will continue to establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

 

A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans that we serve every day.  Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Veterans’ Affairs is proud to be an Equal Opportunity Employer.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com