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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Mar 14, 2023

Chicago, IL, US, 60603-6191

Job Requisition ID:  25143

Agency:  Department of Public Health 
Office:  Policy, Planning & Statistics

Division: Patient Safety and Quality

Posting ID:  26-23-0247

Posted: 3/15/23 - 3/28/23
Salary:   $4,738-$6,964/Monthly  
Job Type:   Salaried Full Time  
County:   Cook  
Number of Vacancies:   1  
Plan/BU:   RC028  



This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  


Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.  With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform as a confidential staff assistant to the Program Manager of the Nursing Home Identified Offenders Program which serves to protect the lives and safety of residents in long-term care facilities as required by statute. Acts in an extremely confidential capacity in implementing this State legislation and regulatory action. Handles sensitive and confidential documentation for identified offenders residing in Illinois L TC facilities, including criminal history analysis, risk determination analysis and security recommendation to the facility responsible for housing the resident. Coordinates the mandated reporting of felons residing in facilities and assists in statutory interpretation for the program. Evaluates the program based on coordinated response time of all agencies involved and recommends changes or improvements to the Program Manager. Assists with preparation and monitoring of budget and spending plan. Coordinates fiscal operations of the Program. Establishes and maintains good working relationships with facility administrators, police jurisdictions, vendors, other IDPH divisions, state agencies and public and private external organizations.

Job Responsibilities

1. Coordinates fiscal operations of the Program

2. Receives and maintains Approved License Actions (ALA) documents

3. As confidential staff assistant, participates in the planning, development and execution of operating procedures for the Identified Offenders Program and performs a variety of staff assignments, most of which are confidential in nature, including preparation of reports and maintenance of administrative records.

4. Assists in maintaining the database for the IDPH Identified Offender Program.

5. Completes onboarding documents for new staff and interns.

6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.

2. Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

1. One year experience in word processing and spreadsheet applications (i.e., Word, Excel, PowerPoint).

2. One year experience with One Drive.

3. One year experience with SharePoint.

4. One year of accounting experience.

5. One year experience preparing reports and documents.

Work Hours:  Monday - Friday 8:30am to 5:00pm  
Work Location: 122 S Michigan Ave Chicago, IL 60603-6191  

Agency Contact: or 217-785-2031


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).


Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: