ADMINISTRATIVE ASSISTANT I
Chicago, IL, US, 60607
Job Requisition ID: 49508
Opening Date: 09/18/2025
Closing Date: 10/01/2025
Agency: Department of Human Services
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary $5,637-$8,026/month ($67,644-$96,312/year)
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Office of the Secretary is seeking to hire an Administrative Assistant to provide administrative support to the Deputy Director for Colbert/Williams Consent Decree. This position performs duties of a highly responsible administrative nature; performs a variety of staff functions; assists in the management of Colbert and Williams Consent Decree programs; provides reports of activities to Consent Decree Administrators and other stakeholders; assists in developing and maintaining critical relationships at administrative levels within Illinois Department of Human Services (IDHS); monitors incoming communications via email, phone, and postal mail and responds or routes messages appropriately; assists with supporting Colbert and Williams Class Members in ensuring they retain housing by completing regular recertifications as required by subsidy administrators; serves as the timekeeper for identified program staff; and reviews some confidential Class Member information as the primary point of contact for many Class Member interactions.
Essential Functions
- Serves as highly responsible staff assistant for the Community Reintegration Programs Administrator.
- Serves as special assistant to the Deputy Director assisting with the implementation of IDHS processes and procedures and office management.
- Assists with supporting Colbert and Williams Class Members in ensuring they retain housing by completing regular recertifications as required by subsidy administrators.
- Manages incoming communication to the Comprehensive Class Member Transition Program, including email, phone calls, and postal mail.
- Serves as the timekeeper for identified program staff.
- Advises and directs staff in the execution of office policies and procedures.
- Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with courses in public or business administration.
- Requires one (1) year of professional experience in a public or private organization OR completion of an agency approved professional management training program.
Preferred Qualifications
- Three (3) years of professional experience utilizing software such as Microsoft Office Suite, SharePoint, and Teams, including but not limited to preparing graphs, charts and/or maps.
- Three (3) years of professional experience communicating (written and orally) and coordinating day to day activities that lead to greater efficiencies and effectiveness within a division or bureau.
- Three (3) years of professional experience tracking status and/or completion of assignments to ensure such assignments are thorough, accurate, and completed with designated time frames.
- Five (5) years of professional experience developing and maintaining professional working relationships with staff, customers, vendors, and public.
- Two (2) years of professional experience as a representative of an administrative leader to discuss and/or interpret programs, services, and procedures for the general-public and/or other internal/external entities.
- Two (2) years of professional experience researching issues and concerns and preparation of reports and recommendations for policy and/or procedural changes.
Conditions of Employment
- Requires advanced proficiency in software programs such as Microsoft Office Suite, including Excel in the preparation of spreadsheets, etc.
* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30am-5:00pm, Monday-Friday; 1 hour unpaid lunch.
Work Location: 401 S Clinton St, Chicago, Illinois, 60607
Office of the Secretary
Administration
Colbert/Williams Consent Decree
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Chicago