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Administrative Assistant - Legal Bureau

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Jul 24, 2025
Location: 

Chicago, IL, US, 60601

Job Requisition ID:  48758

Job Requisition ID: 48758 
Closing Date: 08/08/2025
​Agency: Illinois Power Agency
Salary: $65,000 - $75,000
Job Type: Salaried
Category: Full Time 
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Number of Vacancies: 1

 

*A COVER LETTER AND RESUME IS REQUIRED FOR THIS JOB POSTING*

 

Please attach a Cover Letter that describes your interest in and qualifications for the position, a DETAILED Resume/Curriculum Vitae (CV), three professional references, a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Illinois Power Agency must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.  

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Work Hours:  M-F: 9am to 5pm 
Work Location: CHICAGO- 180 N. Wabash Ave 
Email: IPA.HR@illinois.gov

 

Illinois Power Agency

Administrative Assistant – Legal Bureau

 

The Illinois Power Agency is seeking an Administrative Assistant responsible for providing multifunctional support to the Agency’s Legal Bureau.  Under direction of the IPA Chief Legal Counsel, the Administrative Assistant will provide comprehensive administrative and operational support to the Legal Bureau, ensuring the efficient functioning of daily activities. Key responsibilities include preparing and formatting legal documents, maintaining confidential records, coordinating meetings and legal proceedings, and handling internal and external communications. The position also involves data entry, basic legal research, and responding to public inquiries and FOIA requests. A strong emphasis is placed on confidentiality, compliance with legal standards, and adherence to departmental policies.

 

The Illinois Power Agency is an independent State Agency created in 2007 to develop electricity and renewable resources procurement plans and to conduct procurement events to ensure adequate, reliable, affordable, efficient, and environmentally sustainable electric service for the default supply customers of Illinois electric utilities. The Agency also conducts procurements and administers programs that promote the development of renewable energy resources. For more information about the Illinois Power Agency, please refer to: https://ipa.illinois.gov/

 

Core Responsibilities

  • Provide day-to-day administrative support to the Chief and Deputy Legal Counsels, including calendar management, document preparation, and correspondence handling.
  • Proofread and format legal and official documents such as memos, legal opinions, contracts, and reports, ensuring compliance with agency standards.
  • Maintain accurate, confidential, and up-to-date filing systems for case files, legal documents, correspondence, and bureau records in both electronic and physical formats, in line with bureau, agency, and state policies.
  • Arrange and coordinate logistics for meetings, hearings, and appointments with internal staff, external agencies, and other stakeholders.
  • Manage incoming and outgoing communications, including email, mail, and phone calls. Respond to routine inquiries and direct legal questions to appropriate personnel.
  • Input and manage data in agency tracking systems, including but not limited to task status, updates, upcoming deadlines, internal reports and case notes.
  • Support expense tracking and reimbursement processes, and assist with registration and logistics for conferences, training, and official events.
  • Assist with responding to public records requests or Freedom of Information Act (FOIA) inquiries in compliance with applicable laws and timelines.
  • Uphold confidentiality and ethical standards in handling sensitive government and legal information, and ensure compliance with departmental policies and legal requirements.

 

 

Minimum Skills and Qualifications

  • Bachelor’s degree in Business or Public Administration or equivalent in a related field from an accredited university or college.
  • Three (3) to Five (5) years or more years of legal administrative experience
  • Superb oral, written, and interpersonal skills to interact professionally and proficiently with all levels of management and staff.
  • Ability to manage multiple assignments simultaneously and have strong organizational skills in a fast-paced environment, as well as excellent time management skills, prioritizing and meeting deadlines.
  • Requires working knowledge of agency programs, rules and regulations.
  • Proficiency with Outlook and Microsoft Office (Word, Excel, PowerPoint).
  • Highly engaged self-starter and strong organizational skills.
  • Independent judgment and discretion.

 

Preferred Skills and Qualifications

  • Paralegal certificate or equivalent legal training preferred
  • State government experience is preferred.
  • Knowledge of the energy/utility industry and/or interest in renewable energy desirable but not required.
  • Public notary seal desirable but not required.

 

This is a merit compensation position.  Position Salary Range: $65,000 - $75,000.  Salary is commensurate with qualifications and experience.

The position is a hybrid position and will require in-office work periodically. 

 

To apply, please submit a cover letter that describes your interest in and qualifications for the position, a resume, and three professional references along with your online application to: SuccessFactors

 

Applications without a cover letter describing the applicant’s relevant experience and why the applicant would be a strong candidate for this position will not be reviewed for consideration.

 

The Administrative Assistant is prohibited from: (i) owning, directly or indirectly, 5% or more of the voting capital stock of an electric utility, independent power producer, power marketer, or alternative retail electric supplier; (ii) being in any chain of successive ownership of 5% or more of the voting capital stock of any electric utility, independent power producer, power marketer, or alternative retail electric supplier; (iii) receiving any form of compensation, fee, payment, or other consideration from an electric utility, independent power producer, power marketer, or alternative retail electric supplier, including legal fees, consulting fees, bonuses, or other sums. These limitations do not apply to any compensation received pursuant to a defined benefit plan or other form of deferred compensation, provided that the individual has otherwise severed all ties to the utility, power producer, power marketer, or alternative retail electric supplier.

 

No phone calls please.

 

The Illinois Power Agency is an Equal Opportunity/Affirmative Action employer.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Chicago

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