COMMUNICATIONS & PUBLIC INFORMATION COORDINATOR

About OEIG

The Office of Executive Inspector General (OEIG) is an independent executive branch State agency which functions to ensure accountability in State government and the four regional transit boards. The OEIG's primary role is to investigate allegations of misconduct and to make reports of its findings to affected public agencies and officials. The OEIG is devoted to the highest standards of quality and professionalism and is committed to safeguarding governmental operations, which directly impacts those we serve.

Come work for the OEIG, an organization that has:

• a mission-driven focus whose work provides significant impact;

• a culture that supports diversity, equity, inclusion, and accessiblity;

• a hybrid work schedule; and

• paid time off in the form of personal days, sick time, vacation days, and paid holidays.

Learn more at https://oeig.illinois.gov/.

POSITION SUMMARY

Subject to management approval and under the direction of the Deputy Inspector General - Executive Projects, serves as the Communications & Public Information Coordinator. This position is responsible for developing and maintaining a comprehensive communications and outreach strategy for the Office of Executive Inspector General.  This responsibility involves assessing, developing, coordinating, and collaborating internally and externally to develop a communications and public information strategy. This position also performs graphic arts design and should be familiar with computer platforms for developing and implementing graphic design, web design, and marketing efforts.  The communications & public information coordinator is responsible for establishing and maintaining social media presence.  This position requires a team-player with a proactive, creative mindset, who is detail-oriented, self-motivated, and can work autonomously as well as with the management team to further the Office goals.  This position requires someone who has knowledge of or is eager to learn about the OEIG’s mission to further the goals of the Office.   This position may involve working with information of an extremely sensitive and confidential nature.

DUTIES & RESPONSIBILITIES

1. Develops and executes a comprehensive communications and public information strategy for the Office of Executive Inspector General.  This responsibility involves assessing, developing, coordinating, and collaborating internally and externally to produce and execute a communications and information strategy.  Uses metrics and data analytics to assess, evaluate, and test current and future communication strategies.
2. Produces professional graphic design and layout work from initial concept to completion. Applies an expert understanding of graphic design methods and principles required for successful visual communication. Graphic design work includes production of newsletters, annual reports, brochures, forms, training and informational videos, website design, logos, banners, and other informative publications in both printed and electronic media.
3. Leads the implementation and advancement of the digital strategy, including online services, data collection, social media tools and content.
4. Develops a brand and builds brand awareness, ensuring that all communication materials and activities promote a consistent brand image.
5. Possesses detailed knowledge or is willing to acquire knowledge of the Office of Executive Inspector General and the State Officials and Employees Ethics Act.
6. Assists in developing and delivering in-person and web-based presentations to various audiences.
7. Balances multiple deadlines and priorities and keeps supervisor aware of developments and projects’ statuses.
8. As needed, manages assigned subordinate staff to drive optimal productivity, quality, consistency, timeliness, accuracy, and prioritization of assignments.
9. Ensures timely compliance with all personnel policies, including but not limited to Daily Time Reports, attendance records, and training initiatives.
10. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

ABILITIES & SKILLS

To be successful in this position, the communications & public information coordinator should have the following:

• ability to communicate clearly and concisely, orally and in writing, including the ability to prepare and deliver presentations to small or large groups;
• ability to prepare various strategies to meet goals and objectives and incorporate feedback from multiple departments;
• experience working in a collaborative environment and the ability to adapt to changing priorities, manage multiple projects, requests, and deadlines;
• ability to be a creative problem-solver who will collaborate, consult with, and lead the various departments in unifying a branding and communications strategy;
• strong writing skills, attention to detail, and ability to grow from feedback;
• ability to effectively use Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Adobe and other applications;
• ability to work autonomously with minimal guidance, as well as in a team environment;
• high personal ethical standards and the ability to work appropriately with sensitive and confidential materials;
• a willingness to travel, including overnight; and
• familiarity with computers, photocopiers, telecommunication equipment, and videoconferencing applications.

REPORTS TO

Deputy Inspector General – Executive Projects

SUBORDINATE POSITION

As assigned.

MINIMUM QUALIFICATIONS

• • Bachelor’s degree or demonstrated knowledge, skill, and equivalent experience to four years of college;
  • experience in developing a communications and public information strategy; and
  • experience with programs and applications used to design marketing materials, efficiently engage with social media, and analyze and track marketing and outreach efforts.

PREFERRED QUALIFICATIONS

• • a degree in communications, marketing, public relations, public administration, journalism, advertising, graphic design, or similar studies;
  • experience utilizing performance metrics to determine growth areas; and
  • experience presenting organizational information and metrics in-person, in writing, and via web-based formats; and
  • experience developing various marketing and public information strategies and approaches and incorporating feedback and changing priorities.

JOB STATUS

Full-time, FLSA exempt. This position is also exempt from the State of Illinois Personnel Code.

LOCATION

The position is in our Chicago office at 69 West Washington.