DIRECTOR OF FINANCE & ADMINISTRATION - SENIOR PUBLIC SERVICE ADMINISTRATOR

Essential Functions

Serves as Director of the Office of Finance and Administration for the Illinois Department ofTransportation (IDOT).

• Acts as a policy-making official formulating and developing policies and procedures, and governing financial and administrative activities related to state multi-modal transportation.
• Participates in determining IDOT policy which fixes objectives or states principles to control actions toward operating objectives for IDOT.
• Formulates policy for the total management process of the department which has a statewide impact.
• Acts authoritatively on policy-making issues impacting agency management and statewide agency operation.
• Commits the agency to specific courses of action.
• Confers with the Deputy Secretary of Administration, Diversity and Legal Affairs and administrative staff on feasibility of recommended policies.
• Interprets new policies and procedures. 

Serves as full-line supervisor.
• Assigns and reviews work.  Reassigns staff to meet day-to-day operational needs.  Establishes annual goals and objectives.
• Provides guidance and training to assigned staff.  Counsels staff regarding work performance.  Prepares and signs performance evaluation.
• Approves time off.
• Adjusts first level grievances.  Effectively recommends and imposes discipline, up to and including discharge.
• Determines and recommends staffing needs.

Serves as a member of the administrative staff and primary staff advisor to the Deputy Secretary of Administration, Diversity and Legal Affairs and Chief of Staff on all financial and administrative issues impacting the department.
• Provides communication between IDOT, the Governor’s Office, Office of Management and Budget, Department of Central Management Services, and members of the General Assembly as well as federal officials regarding departmental objectives and strategies.
• Verifies communication between the department and the Governor’s Office is effective and efficient.
• Meets with the Governor’s Office staff to verify departmental issues are recognized.

Consults with administrators and the Deputy Secretary of Administration, Diversity and Legal Affairs to identify priorities and discuss new initiatives as well as beneficial legislation.
• Verifies the needs and desires of the department are recognized by the Governor’s Office and the Office of Management and Budget.
• Confirms interagency cooperative efforts are in place and that duplication does not occur.
• Verifies effectiveness of program operation development and implements improvements.
• Determines most appropriate course of action.

Exercises direction and control over highway user taxes, revenues, transportation bond proceeds, and the general revenue fund to ensure the proper allocation of resources in order to maintain fiscal integrity.
• Prepares updates for the Deputy Secretary of Administration, Diversity and Legal Affairs.

Reviews internal and external investigations of wrongdoing and fraud to include labor relations issues.
• Approves or denies suggested departmental action.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with course work in public or business administration, finance, accounting, budgeting and/or human resources.
• Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications

• Prefer four (4) years of supervisory experience directing professional or managerial staff.
• Prefer four (4) years of experience formulating, interpreting, or implementing organizational policies and procedures.
• Prefer four (4) years of experience in budgeting, financial management and/or fiscal oversight.
• Prefer four (4) years of experience working with executive-level stakeholders or governmental bodies.
• Prefer four (4) years of experience overseeing human resource operations, including staffing, labor relations, employee performance management, and compliance with state personnel rules and collective bargaining agreements.
• Prefer four (4) years of experience implementing agency programs and service objectives, activities, and operational systems. 
• Prefer four (4) years of experience analyzing administrative problems and adopting an effective course of action.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime.
• Requires completion of a background check and self-disclosure of criminal history.
• Requires ability to use an agency-supplied mobile phone.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.