DOC Confidential Assistant to the Chief of Parole
Chicago, IL, US, 60612
Job Requisition ID: 50671
Closing Date: 10/07/2025
Agency: Department of Corrections
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,831 a month; Full Range $5,831- $6,468 a month
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Corrections is seeking an Administrative Assistant to the Chief of Parole. The Staff Assistant provides critical administrative and operational support to the Parole Division by coordinating information, managing confidential data, and ensuring compliance with policies and procedures. This role oversees Employee Review Hearings, tracks and coordinates staff training, conducts internal reviews and audits, and prepares reports and correspondence for leadership. Strong organizational skills, discretion, and the ability to communicate effectively with staff, management, and external stakeholders are essential, with occasional travel required. We encourage all qualified applicants to apply.
Essential Functions
- Serves as a staff assistant.
- Serves as Employee Review Hearing Coordinator.
- Serves as Training Coordinator for the Parole Division.
- Conducts studies into problems which affect the parole offices and flow of information.
- Conducts internal reviews and audits relative to directives received from Chief of Parole, supervisor, and the Director's Office.
- Monitors submission of all matters requiring the supervisor's signature and approval for compliance with established rules and regulations.
- Establishes files of documents on pending requests for information/studies.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Preferred Qualifications
- Prefers at least one (1) year of experience making recommendations regarding actions to be taken including reprimands, suspensions, and/or discharges.
- Prefers at least two (2) years of professional experience creating and maintaining an information database to track trends.
- Prefers at least two (2) years of professional experience responding verbally and in writing to external and/or internal inquiries.
- Prefers at least two (2) years of professional experience drafting reports for internal and/or external review.
- Prefers at least two (2) years of professional experience creating and maintaining electronic and paper filing systems.
- Prefers at least two (2) years of professional experience using computer software systems.
- Prefers at least two (2) years of professional experience working with and maintaining confidential information.
Conditions of Employment
- Requires ability to travel in the performance of duties, with overnight stays as appropriate.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by theemployer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday-Friday 8:30am-5:00pm; Saturday/Sunday off
Work Location: 1110 S Oakley Blvd, Chicago, Illinois, 60612
Agency Contact: Demetria.Greenwald@illinois.gov
Posting Group: Office & Administrative Support
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, butn ot limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link:State Employee Benefits
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Chicago