Fiscal Grant Processor

Position Overview

The Human Services Grants Coordinator 2 position in the Office of Community Assistance (OCA) serves as a grant processor responsible for processing OCA grants issued to approximately 36 local service providers who serve as grantees throughout the state, administering the low-income assistance programs operated by the Office of Community Assistance. The ideal candidate will be able to assist in the critical task of processing over $400 million in grant funding for low-income programs administered by the statewide network of grantees. The Office of Community Assistance provides a professional atmosphere with a dedicated team of staff. We welcome interested applicants who would like to join the OCA team in this challenging and rewarding environment to apply. 

Essential Functions

• As fiscal grant processor, reviews grant applications, budgets, and modifications.
• Reviews financial information including general ledgers, cost ledgers, journals, bank statements, and electronic systems to ensure costs are charged appropriately and are recorded and maintained in accordance with generally accepted accounting principles.
• Receives and prepares internal and external electronic reports and spreadsheets to enhance and establish accurate evaluations.
• Assists in the review, approval and tracking of grantee grant reconciliations.
• Prepares reports, technical materials, and correspondence pertaining to the development and implementation of Office programs.
• Participates in roundtables, conferences, and training seminars to provide grantee agencies with program requirements and changes.
• Reviews federal register, federal, and state rules and regulations, office manuals, and policy/procedures letters or memorandums to ascertain changes that affect the program management and inform grantees of any policy or procedure changes.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to four (4) years of college with coursework in social sciences, public administration, energy conservation or a related field. 
• Requires two (2) years of professional experience in a social service field, grant administration field, or a related field.
• Requires a minimum of six (6) college semester hours of accounting or equivalent professional accounting experience.

Preferred Qualifications

• Prefers at least two (2) years work experience reviewing grant applications and budgets of not for profit and governmental entities.
• Prefer intermediate level experience of a personal computer with related software packages such as word processing, electronic mail, and spreadsheets and to work in an internet-based environment.

Conditions of Employment

• Required to complete a background check and self-disclosure of criminal history. 
• This  position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest.  The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statement of Economic Interest with the Office of Secretary of State that will be made available for examination and copying by the public.  All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission.  (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.