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GAAP Coordinator

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 7, 2021
Location: 

Chicago, IL, US, 60601-3218

Job Requisition ID:  3703

Agency:  Illinois Racing Board 
Closing Date/Time:  06/18/2021 
Salary:  65,000-80,000 
Job Type:  Salaried Full Time 
County:  Cook 
Number of Vacancies:  1 
Plan/BU:   

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

The GAAP Coordinator for the Illinois Racing Board serves as the primary preparer and reviewer for the various financial reports; reviews and approves the agency's AP and AR transactions submitted by staff; and prepares the end of year GAAP packages.  The ideal candidate possesses strong analytical skills, is organized, detail oriented and has strong communication skills.

Job Responsibilities

  • Coordinate financial reporting
  • Complete conversion of financial information from cash to either modified accural or accrual basis for the purpose of preparing monthly, quarterly and annual financial reports.
  • Prepare written entries to journalize amounts in accordance with GAAP as promulgated by the Comptroller in the Statewide Accounting Management System (SAMS) procedures manual.
  • Prepare final package for submission to Comptroller on all internal financial statements, external/GAAP statements, internal reports, supporting schedules and other reports.
  • Review and evaluate supporting schedules and reports prior to submission.
  • Examine, reconcile and analyze computer generated budgetary projections, audit trails and financial statements for accuracy.
  • Compile and review various reports and documents; reconcile various internal reports, statements and documents, SAMS records and reports to the Comptroller's Office and auditors.
  • Prepare the GAAP package for submission to the Office of the Comptroller.
  • Prepare periodic statutory reports such as the Locally Held Fund Report and the Fee Imposition Report.
  • Monitor funds' cash position and advise management of necessary vendor payments.
  • Monitor and ensure the completion of Comptroller SCO forms.
  • Review all adjusting and reclassification entries, and roll-up and verify applicable funds applications.
  • Review fund packages and non-WEDGE SCO forms; e.g. Summary of liabilities (SCO-549), Grant/Contract Analysis (SCO-563) and Interfund Payable/Receivable Analysis (SCO-565).
  • Prepare and Process agency invoice vouchers, requisitions, purchase orders and obligations.
  • Review, correct and approve vouchers prepared in the accounting system by other operational areas and affix agency head approval.
  • Transmit via tape and appropriate paper vouchers on a daily basis to the Comptroller's office for preparation of warrants.
  • Reconcile appropriations and expenditures to Comptroller records.
  • Prepare and process agency's monthly off-track betting invoices for the City of Chicago and Cook County.
  • Plan, direct and supervise the accounting activities of professional, technical and clerical personnel.
  • Assign and review work, and provide guidance to assigned staff.
  • Determine and recommend staffing needs; reassign staff to meet day-to-day operating needs.
  • Establish annual goals and objectives for staff; counsel staff regarding work performance and conduct and sign performance evaluations.
  • Approve time off for staff.
  • Adjust first level grievances, effectively recommend and impose discipline.
  • Direct the development of a training program for staff.

Knowledge, Skills, and Abilities

  • Minimum two years' professional supervisory experience.
  • Minimum five years' experience in financial reporting duties, including financial reconciliations and end of year reporting.
  • Thorough understanding of accounting and auditing theory, principles, methods and procedures.
  • Proficiency in Microsoft Office or equivalent word and spreadsheet processing software.
  • Experience using an Enterprise Resource Planning (ERP) accounting system.
  • Experience supervising, directing, training and coordinating the activities of subordinates engaged in accounting activities.
  • Experience developing and revising difficult accounting and auditing procedures, methods and techniques.
  • Experience analyzing and determining the adequacy of field audit reports and drawing conclusions on which to base recommendations.
  • Experience evaluating difficult accounting problems and analying and interpreting extensive complex accounting records and reports.
  • Experince using an SAP ERP program a plus.

Physical Requirements

Employment Conditions

Ability to travel to all facilities under jurisdiction of the Illinois Racing Board.

Education Degree

Bachelor's degree, with CPA preferred.

Education Major

Accounting or related field with a minimum of 15 hours of college credit in accounting.

Work Hours:  M-F 9-5 
Work Location: 100 W Randolph St Chicago, IL 60601-3218 
Agency Contact:  Tiffany.Strong@illinois.gov 
Job Function: Fiscal/Finance/Business 

This is not your typical 9-5 government job.  Working for the Illinois Racing Board provides daily interaction with the industry in a live racing environment and the opportunity to put your people skills to work.  We welcome all qualified applicants interested in playing an integral role ensuring the integrity of racing for the betting public to submit an application.