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Human Resources Support Specialist

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Jan 26, 2026
Location: 

Chicago, IL, US, 60605

Job Requisition ID:  50094

Job Requisition ID: 50094 

Opening Date: 01/26/26
Closing Date: 02/09/2026
​Agency: Criminal Justice Information Authority
Class Title: OFFICE COORDINATOR - 30025 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated starting salary $4,128 monthly; Full Range $4,128- $5,450 monthly
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Looking for someone that is comfortable in a fast-paced working environment and enjoys working with people; flexible and does not mind wearing several hats at one time. This is an Office Coordinator position in the Human Resources office. This position will perform duties in several areas of human resources. Will assist HR Team with posting and filling vacancies utilizing Success Factors; assist management and staff in human resources areas; prepare reports; research training opportunities for staff; submit job descriptions for review; and participate on the employee activities committee and coordinate events. If you like staying busy and working with people, this job could be a perfect fit for you. If you meet the requirements and are interested in this position, we encourage you to apply.

Essential Functions

  • Serves as the office coordinator for ICIA Human Resources team and provides administrative support to the Human Resources Director.

 

  • Gathers information, prepares, and maintains monthly human resources reports.

 

  • Under direction, assist with the pre-posting requirement for Success Factors for the Springfield and Chicago offices.

 

  • Provides administrative support to the HR training uni by coordinating logistics for employee training sessions.

 

  • Participates on the agency activities comittee and coordinatres employee activities.

 

  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.

 

  • Requires ability to keyboard 30 words per minute.

Preferred Qualifications

  • Prefer one-year of experience performing administrative support tasks, such as coordinating trainings and meetings, creating and updating reports, and managing front office operations.

 

  • Prefer two years’ experience utilizing programs such as Microsoft Office, Excel, Outlook, PowerPoint, Word, and Adobe.

 

  • Prefer one-year of experience using Human Capital Management (HCM) or similar systems to perform fundamental basic human resources functions, such as maintaining personnel records, supporting hiring and recruitment processes, and employee related transactions.

 

  • Prefer one-year experience working with logic of computer programs.

Conditions of Employment

  • Requires proper documentation for approved work in the United States.

 

  • Requires a valid and current driver’s license.

 

  • Requires completion of a background check and self-disclosure of criminal history.

 

 

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon-Fri 8:30-5:00
Work Location: 60 E Van Buren, Chicago, Illinois, 60605
Agency Contact: CJA.HRDepartment@illinois.gov 
Posting Group: Office & Administrative Support

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

Agency Statement: ICJIA responds to community needs with research and federal and state grants administration. ICJIA administers over 100 million dollars in grants, including the R3 (restore, reinvest, renew) grants (funded through the tax on legalized cannabis), state violence prevention grants, and federal grants including under the Violence Against Women Act and the Victims of Crime Act. ICJIA convenes groups and collaborates on efforts to reform the criminal justice system. ICJIA leads criminal justice reform efforts by supporting policy makers through research.

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Chicago

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