INTERNATIONAL PROGRAMS ADMINISTRATOR

Position Overview

Essential Functions

• Under general direction, serves as confidential assistant to the Deputy Director of the Office of Trade and Investment and performs a variety of administrative functions relating to the operation and activities of the office. 
• Directs and coordinates with Office staff in the implementation of programmatic reports and studies regarding international programs and operations. 
• Provides strategic oversight and operational support to staff in the execution of their assigned responsibilities. 
• Serves as a liaison to the department’s human resources office and coordinates office timekeeping and inventory control. 
• Acts as a liaison for the Office of Trade and Investment and other agencies and organizations, i.e., state, federal, local and private sector, regarding international programs and policies.
• Attends meetings for the Deputy Director.   
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above. 

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of progressively responsible professional experience in a public or private organization.

Preferred Qualifications

• Prefers two (2) or more years of experience providing confidential administrative support to senior or executive leadership in a public or quasi-public organization. 
• Prefers two (2) or more years of experience analyzing complex issues and developing written recommendations or solutions in the field of international business, marketing, economics, or trade or closely related field. 
• Prefers two (2) or more years of experience in organizing and coordinating assignments and projects with senior managers, foreign governments, federal, state, or local agency stakeholders. 
• Prefers two (2) or more years of experience drafting sensitive and confidential correspondence, reports, briefing materials, or policy-related documents.
• Prefers two (2) or more years of experience managing communication and coordinating meetings across multiple time zones. 
• Prefers two (2) or more years of experience managing calendars, arranging international and domestic travel, and preparing related documentation for management staff. 
• Prefers two (2) or more years of experience managing projects in collaboration with individuals from culturally and economically diverse backgrounds including those for whom English is not their native language. 
• Prefers two (2) or more years of experience supporting office operations including timekeeping, onboarding/offboarding coordination, and inventory and property control. 
• Prefers two (2) or more years of experience maintaining administrative records, client files, contracts, or program files in compliance with confidentiality and record-retention requirements. 

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history. 
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. 
• Requires appropriate, valid driver’s license. 
• Overtime may be required from time to time to accommodate international time differences or participate in events outside of normal working hours. 

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. 

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.