IVH-C BUSINESS ADMINISTRATOR-PSA

Position Overview

The Department of Veteran Affairs is seeking to hire a Business Administrator for the Chicago VA Home to serve as working supervisor. Responsible for assigning and reviewing work of subordinate staff. Serves as Contract Officer for the hospital, implements and monitors all aspects of the contractual services including creation of contracts and associated documents. Serves as back-up to purchasing. Assists in the development and execution of the hospital’s budget.

Essential Functions

• Plans, develops, and administers the fiscal and inventory functions of the Home.
• Serves as a full-line supervisor.
• Develops the Home's operational budget.
• Supervises the procurement of real property, equipment and supplies, the preparation of requisitions and bid proposals for purchases including the notifications to potential vendors to submit bids for items to be purchased.
• Oversees the preparation of the Home's financial statements and reports including annual GAAP fund package preparation.
• Supervises the movement of State property within the Division according to the State Property Control Act and Agency policies.
• Performs other duties as required or assigned which are reasonable withing the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
• Requires three (3) years of progressively responsible administrative experience in accounting external auditing, budgetary planning and control or public accounting.

Preferred Qualifications

• Extensive knowledge of the fundamental principles of modern business administration.
• Extensive knowledge of the functions of state government and the employing agency.
• Three (3) years of experience contract establishment, contract monitoring and working within the Illinois Procurement Code.
• Three (3) years of professional experience with enterprise resource planning (ERP) software such as SAP, database management systems such as HANA, SAMS, or other compatible software.
• Two (2) years of professional experience handling conflict resolution within staff, coworkers, vendors, and clients.
• Two (2) years professional experience with Generally Accepted Accounting Principles.
• One (1) year of experience with BidBuy or other procurement software.
• One (1) year of experience conducting fiscal operations.

Conditions of Employment

• Requires ability pass a background check.
• Requires ability meet all agency vaccine/health-related policies and guidance.
• Requires ability pass a drug screen and pre-employment physical.
• Requires ability utilize office equipment, including personal computers.
• Requires ability acquire and maintain Cardiopulmonary Resuscitation (CPR) certificate.
• Requires ability attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires ability to travel in the performance of job duties, with overnight stays as appropriate.
• On-call and overtime are a condition of employment, and you may be required to work overtime including scheduled, unscheduled, or last-minute overtime, and may be required to work alternating weekends. This requires the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. 

About the Agency

The Illinois Department of Veterans Affairs is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state, and local resources and benefits, providing long-term health care for eligible veterans in our Veterans’ Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.

Benefits Package

The Illinois Department of Veterans' Affairs offers a robust benefit package including:

• • Flexible work schedules in many program areas (where applicable)
  • Health, life, vision, and dental insurance.
  • 12 weeks paid maternity/paternity leave.
  • Pension Plan
  • Deferred Compensation, and other pre-tax benefit programs.
  • Employees earn twelve (12) paid sick days annually.
  • Ten to twenty-five (10-25) paid vacation days based on years of service.
  • Employees earn three (3) paid personal days pro-rated based on start date.
  • Thirteen-Fourteen (13-14) paid state holidays annually.