I.O.P. Representative (Office Associate, Opt. 2)

Position Overview

The Identified Offenders Program is an essential & critical hub between the Illinois State Police and the contractor for IDPH to maintain operations of this state legislative mandated program. This position performs in a confidential capacity by evaluating time sensitive documents related the Identified Offender’s admission and discharge process within the long term care facilities, organizing, and reviewing criminal history records, risk analysis and security recommendation reports which are provided to the facilities and maintained in a statewide registry. The IOP mission is to improve safety within long-term care facilities by identifying individuals with a criminal conviction history and conducting a behavioral risk assessment to determine the potential risk those identified individuals pose to other patients, staff, and visitors.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Prepares and maintains various confidential records and reports to send to the Illinois State Police and forensic psychologist.
• Provides technical office support functions for the Identified Offender Program; duties include keyboarding, filing, faxing, shredding, scanning, and archiving files.
• Utilizes a variety of reference materials including laws, program policies and procedures, and public acts in completing and preparing required program documents for the Identified Offender Program.
• Communicates, establishes, and maintains a professional relationship with facilities staff, Illinois State Police, vendors, other IDPH divisions, state agencies, public and private external organizations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately at 45 words per minute.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

1. Requires completion of a background check.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Will you be able to meet these Conditions of Employment?

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.