NORTHERN FACILITY MANAGER

POSITION SUMMARY

The Illinois Department of Central Management Services Bureau of Property Management is seeking to hire a Facilities Manager in it's Chicago and Northern Region portfolio. This supervisory position manages all facility staff operations and functions for assigned facilities, as well as land lords for leased facilities and service vendors. This includes, but is not limited to, maintenance and repair of buildings, preventative maintenance programs, grounds keeping services, janitorial services, security services and systems, electrical, carpentry, plumbing, HVAC repair and maintenance, and the property control function. The ideal candidate is someone who is organized, self-motivated, and has in depth experience with facilities management, OSHA standards and training, and contract management. We invite all qualified candidates to apply! 

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State's more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable services to all Illinois citizens.  The Agency's mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves.  Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle fleet oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination. 

CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including:

• Monday-Friday work schedule.
• Flexible work schedules in several program areas (flexible time, hybrid scheduling).
• Health, life, vision, and dental insurance.
• 12 Weeks Paid maternity/paternity leave.
• Pension Plan.
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually; paid vacation days (10-25 days based on years of service annually; paid personal days (3 days annually).
• Paid State holidays 13-14 days annually.

 If this opportunity appeals to you, please apply today!

POSITION ESSENTIAL FUNCTIONS

• Under Administrative Direction of the Chicago & Northern Region Facility Manager, serves as a Northern Facility Manager for assigned facilities in the Chicago & Northern Region.
• Implements all facilities standardized operational policies, procedures, and techniques developed by senior management of the Bureau of Property Management to accomplish the efficiency and cost saving goals of Executive Order 2003-10.
• Conducts ongoing analysis and research methods of improving facility operational efficiency and cost savings and programs for the facilities management process to proactively identify and resolve deficiencies.
• Serves as liaison to Agencies, Boards, Commissions, and Universities in the use of assigned facilities.
• Serves as a full line supervisor.
• Reviews, evaluates, and approves invoices and confers with Bureau of Property Management (BoPM)/Fiscal Services to process payments for the procurement of facility services and supplies.
• Coordinates the management of procurement needs of the Region’s portfolio with the Region Facility Manager.
• Provides guidance and assistance to Bureau leasing personnel in the review and evaluation of leases.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college.
• Requires prior experience equivalent to three (3) years of progressively responsible facilities management experience

PREFERRED QUALIFICATIONS

• Prefers three (3) years of professional supervisory experience.
• Prefers more than three (3) years of professional facility management experience.
• Prefers five (5) years’ professional experience enforcing health, safety, and environmental regulations such as Occupational Safety and Health Administration (OSHA) Standards.
• Prefers three (3) years’ professional experience supervising skilled trades staff.
• Prefers three (3) years’ professional experience with contract management.
• Prefers two (2) years’ professional experience estimating and budgeting for future needs and cost or space, equipment, supplies, and services related to facilities.

CONDITIONS OF EMPLOYMENT

• This position requires the applicant to pass a background check.
• Overtime is a condition of employment, and you may be required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime and serve on an on-call basis.
• Requires ability to travel to various sites/facilities in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
• This position requires the use of an agency supplied material/equipment (i.e., mobile phone, laptop, etc.).

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.