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OFFICE ASSOCIATE, OPTION 2

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Sep 19, 2022
Location: 

Chicago, IL, US, 60661

Job Requisition ID:  18852

Agency :  Department of Human Rights 
Closing Date/Time: 09/30/2022
 
Salary:   $3,367 - $4,552 Anticipated Monthly, Anticipated Monthly; non-state starting $3,367  
Job Type:   Salaried Full Time  
County:   Cook  
Number of Vacancies:   2  
Plan/BU:   RC014  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting (Bid) Identification Number 18852

Job Responsibilities

  • Performs a variety of complex, specialized clerical information and assistance in keyboarding, record processing, secretarial and general office support functions for processing all cases of discrimination investigated by the Department's Employment unit and the Fair Housing unit.
    • Keyboards a variety of legal documents including Terms of Settlement, Dismissals, Withdrawal Forms, Lack of Substantial Evidence notice, and Substantial Evidence notice, etc. and proofreads for accuracy utilizing an understanding of specialized legal terms.
  • Keyboards, copies and mails/serves notices of charge on Respondents and Complainants, along with other required materials for processing of charges for the Department's Employment unit and the Fair Housing unit.
  • Provides clerical office support to the unit supervisor and staff in performing general duties such as completing memos, investigation reports, letters, department reports and handling Case Disposition Unit mail.
    • Work involves related steps, processes and/or methods requiring application of agency policies and procedures.
  • Operates common office equipment such as computer, copier, fax and scanner.
    • Duplicates all correspondence for section and division.
    • Acts in a relief capacity at the reception desk for the agency.
  • Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Physical Requirements

Requires skill in keyboarding accurately at 45 WPM.

Employment Conditions

  • Requires the ability to pass a background check.
  • Requires ability to obtain licensure as a notary public.

Education Degree

  • Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.

Work Hours:  8:30 AM - 5:00 PM, Monday - Friday  
Work Location: 555 W. Monroe Street, 7th Floor, Chicago, IL 60661  
Agency Contact:
 

Adam Coe

Email: idhr.recruitment@illinois.gov

Phone #:312-814-6219

Job Family:  Clerical and Administrative Support; Legal and Compliance  

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 


Nearest Major Market: Chicago