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OFFICE ASSOCIATE - BCU - 3001500

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Apr 6, 2021
Location: 

Chicago, IL, US, 60616-1310

Job Requisition ID:  2238

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus

 

Agency:  Department of Children and Family Services  
Closing Date/Time:  04/20/2021 

Posting ID# 2113032
Salary:  $3,092 - $4,213 (Anticipated Starting Salary $3,092/mo) 
Job Type:  Salaried Full Time 
County:  Cook 
Number of Vacancies:  9 
Plan/BU:  RC014 

 

***Do Not Apply Online Send CMS100/B and a legible copy of your official college transcripts to the agency contact email address listed below.***

 

Collective Bargaining Agreement language applies to this posting:

We are currently transitioning away from a paper application process to an electronic application process.  This position has not been transitioned. Please follow the directions below when applying to this position.

 

*****DO NOT APPLY ONLINE*****

Follow the application instructions below to apply to this position.

Job Responsibilities

Under direction, receives and reviews incoming criminal history and CANTS clearances and applies agency policy and procedures to independently provide information and/or recommendations for resolution; receives and reviews driver eligibility forms; utilizing knowledge and familiarity with all statutes, standards and procedures applicable to CANTS and criminal history, independently performs cursory review of Background Check information; performs data entry into the appropriate Departmental system; prepares, keyboards, and maintains complex, highly specialized reports; maintains daily log for reports and driver eligibility requests; serves as liaison to requesting parties regarding information on Authorization for Background Check; serves as Central Office of Licensing contact for all issues concerning facility driver checks; works with Secretary of State staff to facilitate the resolution of address concerns; receives, sorts, reviews, and distributes incoming mail; establishes and maintains files.

 

25%  1.  Receives and reviews incoming criminal history and CANTS clearances and applies agency policy and procedures to independently provide information and/or recommendations for resolution; receives and reviews driver eligibility forms; utilizing knowledge and familiarity with all statutes, standards and procedures applicable to CANTS and criminal history, independently performs cursory review of Background Check information to ensure completeness of information for approval or denial of licensure/employment prior to data entry; returns incomplete forms to requesting party for correction and resubmission; processes Background Check Unit notices; exercises independent judgment and a command of legal, medical, and social terminology to review documents.

 

20%  2.  Performs data entry of CANTS, Sex Offender Registry System (SORS), National Sex Offender Registry System (NSORS), Out-of-State CANTS, Interstate Criminal History, Illinois State Police, Federal Bureau of Investigation, and/or driver eligibility status for facility drivers into the appropriate Departmental system.

Knowledge, Skills, and Abilities

 

  • Requires extensive knowledge of office practices, procedures and programs.
  • Requires extensive knowledge of composition, grammar, spelling and punctuation.
  • Requires working knowledge of basic mathematics.
  • Requires elementary knowledge of agency programs, rules and regulations.
  • Requires ability to follow oral or written instructions.
  • Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
  • Requires the ability to keyboard accurately at 45 WPM.
  • May require skill in taking dictation accurately.
  • In addition to having a written and spoken knowledge of the English language, candidates may be required to speak and write a foreign language at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals.

 

Education Degree

 

  • Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.

 

Location: 1911 S Indiana Ave Chicago, IL 60616

Work Hours: Monday - Friday 8:30 AM - 5:00 PM

Supervisor: Judith Woodson

 

SEND YOUR BIDS TO

Posting ID#  2113032

Name:  Karen Wagner

Phone:  312-328-2461

Address:  1911 S. Indiana, Chicago, IL 60616

Email:  DCFS.LicensingPersonnel@illinois.gov (perferred)

 

CANDIDATES MUST SUBMIT A SEPERATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: cmsapplications@fakeaddress.com (explain how you would like to receive the paper application/bid forms)

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisiton ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requistion ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after)and official college transcripts(Where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s)will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.