OFFICE ASSOCIATE
Chicago, IL, US, 60603
Job Requisition ID: 49536
Closing Date: 11/10/2025
Agency: Commission on Equity and Inclusion
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Bilingual Option: Spanish
Salary: Anticipated Starting Salary $4,004 monthly; Full Range $4,004 - $5,245 monthly
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Position Overview:
The Illinois Commission on Equity and Inclusion (CEI) is seeking to hire an organized, professional, and results oriented individual to serve as the intake specialist for CEI and the Business Enterprise Program. Under general direction of the Chief of Staff, this individual performs functions related to general office support and customer service. Duties will include serving as the frontline receptionist, formulating documents or memoranda, reviewing application material of BEP applicants, and translating functions/procedures for individuals who cannot read or speak English. CEI offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate will be an enthusiastic self-starter excited about joining our new Commission and having the opportunity to collaborate with teammates on strategies to support minority suppliers and vendors grow their businesses. We invite all interested applicants to apply as we are an equal opportunity employer.
Illinois Commission on Equity and Inclusion offers a robust benefit package including:
- Monday-Friday schedule
- Health, life, vision, and dental insurance
- Paid Parental leave
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs
- Employees earn (12) paid sick days annually
- (10-25) paid vacation days (based on years of service)
- Employees earn (3) paid personal days (pro-rated based on start date)
- (13-14) paid state holidays annually
Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Serves as a receptionist for the Commission; answers a multi-line phone system, exercising discretion and judgment in referring sensitive issues, complex technical matters and policy concerns to the appropriate staff.
- Provides a variety of complex, specialized office support functions for the Commission.
- Receives and reviews certification application forms to ensure they are completed accurately and required information is attached and approves when complete.
- Reads, sorts, and delivers incoming mail; assists with the mailing of special booklets, forms, letters and reports in a timely manner; distributes internal documents to Commission staff; organizes and maintains filing systems; operates general office equipment; monitors reception area supplies to ensure availability of forms, brochures, handbooks, etc; orders needed supplies to replenish stock.
- Maintains and controls filing system within the Commission to ensure ready access of files or records.
- Operates and maintains upkeep of common office equipment such as a personal computer, data stamp machine, adding machine, copy machine and multi-line telephone system.
- Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.
- Requires the ability to keyboard accurately at 45 wpm.
- Requires the ability to write and speak Spanish at a colloquial skill level.
Preferred Qualifications
- This position prefers two (2) years of experience with office practices, procedures and programs.
- This position prefers two (2) years of experience operating manual and automated office equipment and performing routine maintenance.
Conditions of Employment
- Requires completion of a background check and self-disclosure of criminal history.
- Requires ability to utilize the Spanish language in the performance of all duties.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Commission on Equity and Inclusion (CEI) will assist minorities, women, persons with disabilities, and veterans in building their American dream by providing fair access to job and contracting opportunities with the State. CEI shall help the State enhance its workplace culture so people with diverse backgrounds, experiences, and ideas are respected and valued. CEI will champion all individuals pursuing equitable stakes within the marketplace. We are dedicated to creating an equitable and inclusive space for everyone wanting to do business with the State of Illinois. At CEI, equity and inclusion are integral to what we stand for and who we are. We believe that our businesses and workforce should reflect the vast diversity of communities this great State serves and that diverse voices should be elevated and integrated into our daily work. We embrace diversity of identity, experiences, and thoughts and actively strive for inclusivity.
Work Hours: Monday - Friday 8:30am-5:00pm
Work Location: 115 S Lasalle St, Chicago, Illinois, 60603
Agency Contact: Michael Chan
Email: michael.chan@illinois.gov
Posting Group: Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Chicago