OFFICE ASSOCIATE

Benefits Statement

State of Illinois employees enjoy a robust benefit package, including:
    • Health, Life, Vision, and Dental Insurance
    • 13 Paid Holidays annually, 14 on even numbered years
    • 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
    • 12 Paid Sick Days annually (sick days carry over from year to year)
    • 10 Weeks Paid Maternity/Paternity Leave
    • 3 Paid Personal Days annually
    • Pension Plan
    • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
    • Flexible work schedules may be available, dependent upon position
    • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
    

 These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Position Overview

Under direction of the Public Service Administrator (Intake Program Administrator), performs a variety of complex, specialized clerical information and assistance, keyboarding, record processing, secretarial and
general office support functions; completes memos, investigation reports, letters, and department reports; work involves related steps, processes and/or methods requiring application of agency policies and procedures; acts as a relief receptionist.

Essential Functions

• Performs a variety of complex, specialized clerical information and assistance in keyboarding, record processing, secretarial and general office support functions.
• Provides clerical office support to the investigative staff and unit supervisor; keyboards a variety of documents/correspondence, reports or other information; composes and keyboards routine correspondence and responds to inquiries requiring general knowledge of program operations; organizes and maintains filing systems; reads, sorts and delivers incoming mail and schedules appointments.
• Acts in a relief capacity at the reception desk for the agency; responds to inquiries of a nontechnical nature in person or by phone, exercising discretion and judgment in referring sensitive issues, complex technical matters and policy concerns to appropriate staff, supervisors, or managers.
• Operates common office equipment, such as computer, copier, fax and scanner; duplicates all correspondence for investigators.
• Performs other duties as assigned or required, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.
• Requires skill in keyboarding accurately at 45 WPM.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires ability to obtain licensure as a notary public.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Department of Human Rights

The Illinois Department of Human Rights (“IDHR”) is a state agency charged with the enforcement of the Illinois Human Rights Act ("Act").  The Act prohibits unlawful discrimination in Illinois with respect to employment, real estate transactions, financial credit, and public accommodations (including education).  IDHR protects and guarantees the rights of all Illinoisans to be free from unlawful discrimination by receiving and investigating claims of unlawful discrimination.  Moreover, the Act prohibits retaliation against a person who has opposed that which is reasonably and in good faith believed to be unlawful discrimination; prohibits the aiding, abetting, compelling or coercion of a person to commit a violation of the Act; and prohibits the willful interference with the performance of a duty or the exercise of a power by the Department or one of its officers or employees.  At the forefront of protecting civil rights, IDHR welcomes all candidates for employment to apply for any position for which they are qualified.  Join IDHR in its mission to secure an Illinois free from discrimination.