OFFICE ASSOCIATE

Position Overview

Under direction, independently provides comprehensive administrative and office support for the Real Estate Investigations team.  Serves as a receptionist for the Real Estate Investigations Unit, referring sensitive issues, complex technical matters and policy concerns relative to the unit to appropriate staff while exercising discretion and judgement. Utilizes the Comprehensive Online Regulatory Environment (CORE) to support activities related to Real Estate Investigations. Assists with special projects. Prepares material and documentation for record retention in accordance with established procedures. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

State of Illinois Benefits
•    Health, Life, vision, and dental insurance
•    12 weeks paid maternity/paternity leave
•    Pension Plan – Vesting at 10 years for Tier II
•    Full 20-year retirement awards free health insurance during retirement
•    Deferred compensation and other pre-tax benefits programs
•    Paid state holidays, 12-14 days annually
•    3 paid Personal Business Days annually
•    12 Paid Sick Days annually (Sick days carry over year to year)
•    10-25 Days of Paid Vacation time annually (10 days in year one of employment)
•    Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable) 
•    Employee Assistance Program and/or mental health resources
•    For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Under direction, independently provides comprehensive administrative and office support for the Real Estate Investigations team. 
• Serves as a receptionist for the Real Estate Investigations Unit, referring sensitive issues, complex technical matters and policy concerns relative to the unit to appropriate staff while exercising discretion and judgement.
• Utilizes the Comprehensive Online Regulatory Environment (CORE) to support activities related to Real Estate Investigations.
• Assists with special projects.
• Prepares material and documentation for record retention in accordance with established procedures.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.
• Requires skill in keyboarding accurately at 45 wpm.

Preferred Qualifications

• Prefers two years of basic proficiency in Microsoft Office and Adobe Software applications for data entry, reporting, and communication.
• Prefers at least two years of experience working as an Administrative Assistant, Executive Assistant, Office Manager, or similar.
• Prefers one year of experience providing administrative support in a government, regulatory, law enforcement, compliance, or legal environment.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires skill in keyboarding accurately at 45 wpm.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency Statement

IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents.