OFFICE ASSOCIATE Opt 2- Adoptions: Chicago
Chicago, IL, US, 60616-1310
Agency: Department of Children and Family Services
Closing Date/Time: 05/26/2022
Salary: $3,239-$4,379 (Anticipated Starting Salary $3,239.00/mo.)
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
DO NOT APPLY ONLINE
**DO NOT CLICK THE APPLY BUTTON**
CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.
Posting Identification #
2259010-599971
When submitting applications, please include the posting identification #no in the subject line of the email as well as on the application.
Job Responsibilities
The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Adoptions Clerical Associate. Under direction, this position will perform complex, specialized clerical services for Cook County professional Adoptions staff, including answering phones, greeting visitors, and maintaining files. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s adoptions operations.
- Performs complex, specialized clerical services for Cook County professional Adoptions staff
- Answers incoming phone calls and greets visitors
- Establishes and maintains subsidy related files/documents and maintains tickler files (computerized or manual) to monitor case status, indicating timeframes
- Keyboards travel vouchers from handwritten materials
- Provides clerical office support as a secretary to the team supervisors and professional staff
- Serves as timekeeper
- Orients professional and other clerical staff regarding Departmental rules and office procedures
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Knowledge, Skills, and Abilities
- Requires knowledge, skill, and mental development equivalent to completion of high school
- Requires 2 years of office experience
- Requires ability to keyboard accurately at 45 wpm
- Requires working knowledge of legal, social, and medical terminology
Conditions of Employment
- Requires ability to pass a background check.
- Requires licensure as a notary public
Work Hours: M-F 8:30am - 5:00pm
Work Location: 1911 S Indiana Ave Chicago, IL 60616-1310
Supervisor: K. King-Holliday
Agency Contact:
Tiffany Kemp
Email: Tiffany.Kemp@Illinois.gov (Preferred)
Phone # 312-814-8651
Job Function: Clerical and Administrative Support
CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.
APPLICATION INSTRUCTIONS
DO NOT APPLY ONLINE.
Please utilize the blue hyperlinks below to access the applicable application and form.
Please submit application via email to: Tiffany.Kemp@Illinois.gov
When submitting applications, please include the posting identification #no in the subject line of the email as well as on the application.
Current State Employees:
- Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- Older versions of the CMS-100B will not be graded or returned to applicants.
- Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.
- Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
- Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Former State Employees:
- Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Non-State Employees:
- Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
- Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.