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OFFICE ASSOCIATE Opt 2- CAPU: Chicago

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 12, 2022
Location: 

Chicago, IL, US, 60616-1310

Job Requisition ID:  15302

Agency:  Department of Children and Family Services  
Closing Date/Time:  05/26/2022 
Salary:  $3,239-$4,379 (Anticipated Starting Salary $3,239.00/mo.) 
Job Type:  Salaried Full Time 
County:  Cook 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

 2259012-592453

When submitting applications, please include the posting identification #no in the subject line of the email as well as on the application.

Job Responsibilities

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Office Associate.  Under direction, works independently to determine appropriate DCFS codes and MARS/CYCIS screens for inputting information regarding placement payment, case registration, case opening, case assignment, case closing, case transfer, and medical eligibility.  

 

  1. Utilizing a Department computer, works independently to determine appropriate DCFS codes and MARS/CYCIS screens for inputting information regarding placement payment, case registration, case opening, case assignment, case closing, case transfer, and medical eligibility

 

  1. Keyboards and prepares a variety of complex materials, including, but not limited to detailed data entry, highly technical reports, Department forms, and correspondence

 

  1. Utilizing independent judgment, responds to inquiries from caregivers, private agencies, and all levels of DCFS staff; provides technical explanations and interpretations of program operations, policies, rules, and regulations; conducts research to provide resolutions.

 

  1. Maintains confirmation logs and other records pertaining to payment and case tracking and assignment transactions

 

  1. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills, and Abilities

  1. Requires knowledge, skill, and mental development equivalent to completion of high school
  2. Requires 2 years of office experience
  3. Requires ability to keyboard accurately at 45 wpm
  4. Requires working knowledge of legal, social, and medical terminology

Conditions of Employment

Work Hours:  M-F 8:30am - 5:00pm  
Work Location: 1911 S Indiana Ave Chicago, IL 60616-1310  

Supervisor: A. Seanior

 

Agency Contact:

Tiffany Kemp

Email: Tiffany.Kemp@Illinois.gov (Preferred)

Phone # 312-814-8651

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please utilize the blue hyperlinks below to access the applicable application and form.

Please submit application via email to: Tiffany.Kemp@Illinois.gov 

When submitting applications, please include the posting identification #no in the subject line of the email as well as on the application.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.