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OFFICE ASSOCIATE Opt. 2 CAPU (592188 & 592192)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 18, 2022

Chicago, IL, US, 60616-1310

Job Requisition ID:  20104

Agency :  Department of Children and Family Services 
Closing Date/Time: 12/05/2022
Salary:   $3,367-$4,552 (Anticipated Starting Salary $3,367.00/mo.)  
Job Type:   Salaried Full Time  
County:   Cook  
Number of Vacancies:   2  
Plan/BU:   RC014  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  [[592188 & 592192]]

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Case Assignment and Placement Unit Support.  Under direction, this position will perform complex, specialized clerical services for the unit.  The position will answer phones, greet visitors, maintain files, and perform general clerical functions.  This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilities

  1. Utilizing a Department computer, works independently to determine appropriate DCFS codes and MARS/CYCIS screens for inputting information regarding placement payment, case registration, case opening, case assignment, case closing, case transfer, and medical eligibility


  1. Keyboards and prepares a variety of complex materials, including, but not limited to detailed data entry, highly technical reports, Department forms, and correspondence


  1. Utilizing independent judgment, responds to inquiries from caregivers, private agencies, and all levels of DCFS staff; provides technical explanations and interpretations of program operations, policies, rules, and regulations; conducts research to provide resolutions.


  1. Maintains confirmation logs and other records pertaining to payment and case tracking and assignment transactions


  1. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of high school


  1. Requires 2 years of office experience


  1. Requires ability to keyboard accurately at 45 wpm

Conditions of Employment

1.  Requires ability to pass a background check

Work Hours:  M-F 8:30am - 5:00pm  
Work Location: 1911 S Indiana Ave Chicago, IL 60616-1310  

Supervisor: D. Starr-Morris


Agency Contact:

Tiffany Kemp

Email: (Preferred)

Fax # 312-814-1224


Job Family:  Clerical and Administrative Support  


This position [DOES/DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: