OFFICE COORDINATOR - CIRU - Chicago - Secretary - DCFS

Agency Statement & Essential Duties

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary. Under direction, this position will perform technical, administrative secretarial, and office support functions to the Administrator. This position will conduct special projects and studies, and provide general office support for staff. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations.

• Serves as Secretary. 
• Prepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside of the Department for purposes of information and clarification of DCFS rules and procedures. 
• Schedules appointments for administrative staff with supervisory staff. 
• Completes youth shelter population report on a daily basis, forwarding to managers, administrative staff, executive staff, and other appropriate staff. 
• Arranges and submits business itineraries. 
• Receives, sorts, and reads incoming mail for the Administrator, making notations if needed. 
• Distributes denials and subpoenas to appropriate staff. 
• Performs timekeeping functions as directed. 
• Prepares personnel transaction forms for Staff. 
• Orders supplies and maintains inventory. 
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated
  above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires the ability to keyboard accurately at 30 wpm.

Preferred Qualifications

• 2 years of experience in an office setting applying knowledge of office practices, procedures, and programs
• 2 years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation
• 2 years of experience in an office setting applying working knowledge of the logic of computer programs
• 2 years of experience in an office setting applying the ability to operate commonly used manual and automated office equipment and performing routine maintenance

Conditions of Employment

1. Requires the ability to pass a background check

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.