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Office Associate Opt 2

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 18, 2022
Location: 

Chicago, IL, US, 60616-1310

Job Requisition ID:  18482

Agency :  Department of Children and Family Services 
Closing Date/Time: 12/06/2022
 
Salary:   $3,367.00-$4,552.00 ( anticipated starting salary $3,367.00)  
Job Type:   Salaried Full Time  
County:   Peoria  
Number of Vacancies:   1  
Plan/BU:   RC014  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  607975

Position Overview

Performs Monitoring and Execution Supervisor, performs a variety of complex, specialized clerical support services, prepares and keyboards a variety of complex, specialized clerical support services; prepares and keyboards a variety of complex materials: exercises independent judgement and a command of legal, medical, and social terminology to review documents to proof appropriate use of terms and accuracy of information; maintains client information system; answers incoming phone calls and greets visitors; receives and distributes incoming mail; establishes and maintains case files.

Job Responsibilities

Performs complex, specialized clerical services for supervisor and professional child welfare staff

Maintains client information system; enters initial and updated client and office information into computer information systems; retrieves data from DCFS and DHFS systems.

Answers incoming phone calls and greets visitors; screens visitors/callers to determine nature of request; interviews caller to gather needed information to assess situation; 

Serves as designated lead operator for the office; orients professional and other clerical staff regarding department rules and office procedures; maintains instructional manuals..

Establishes and maintains case files, reviews incoming documents to ascertain proper section for placement in the case files; reviews turnaround documents for accuracy.

Completes and keyboards travel vouchers from handwritten materials, calculates and reviews to ensure accuracy, and returns to workers for review and signature. 

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of high school

two years of office experience and the ability to keyboard accurately at 45 wpm.

Employment Condition

  1. Requires the ability to satisfactorily pass a background check as a condition for employment.

Work Hours:  M-F 8:30am - 5:00pm  
Work Location: 1911 S Indiana Ave Chicago, IL 60616-1310  
Agency Contact:
 

Supervisor: Jacqueline Johnson

Email: loretta.echols@illinois.gov(questions only)

Job Family:  Clerical and Administrative Support; Social Services  

 

This position [DOES/DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com