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PARALEGAL ASSISTANT

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  May 7, 2025
Location: 

Chicago, IL, US, 60607

Job Requisition ID:  46942

Job Requisition ID: IG46942

BPIS: 09479

Start Date: 5/8/2025
Closing Date: 05/21/2025
​Agency: Department of Healthcare and Family Services
Class Title: PARALEGAL ASSISTANT - 30860 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated starting salary $4,766/monthly; Full salary range $4,766 - $6,632/monthly
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC062
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, your part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview:

The Department of Healthcare and Family Services (HFS), Office of Inspector General is seeking to hire a Paralegal Assistant for the Office of Counsel to the Inspector General (OCIG). Under the supervision of the Deputy Chief Counsel, the Paralegal Assistant will, among other things, review and revise legal documents before filing and service; maintain and update legal files, as necessary; serve as OCIG’s outward-facing liaison to external parties; respond to routine legal inquiries and correspondence from internal stakeholders; assist with reviewing legislation and administrative regulations proposed by HFS and state legislators; and conduct special projects, as needed.

The ideal candidate will have previous experience working within law firm, legal department, or a quality-improvement or compliance-focused organization, including an office of inspector general; have familiarity with other health-centric state and federal regulatory agencies; is comfortable working with the public in a customer-service role; be comfortable with working in a fast-paced and dynamic environment; and possess a willingness to help.

HFS values employees with different backgrounds, life experiences, and talents.

 

 

Employees receive a robust benefit package including:

  • Monday-Friday work schedule
  • Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • Paid Parental Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually.
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
  • Employees earn (3) paid Personal Days annually.
  • (13-14) paid holidays annually (based on start date)

 

 If you are seeking a new opportunity, and this position appeals to you, please apply today!

 

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

 

HFS is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Essential Function

  • Under direct supervision, serves as Paralegal Assistant for the Office of Counsel to the Inspector General (OCIG) under the direction of the Deputy Chief Counsel
  • Acts as liaison to external parties including, but not limited to, providers, companies, and external stakeholders
  • Responds to routine legal inquiries and correspondence from internal stakeholders by preparing legal memoranda and written communications for review and approval by legal staff
  • Attends and participates in staff meetings to assist the Deputy Chief Counsel by preparing meeting minutes for circulation
  • Assists with reviewing legislation and administrative regulations proposed by the Department of Healthcare and Family Services and state legislators
  • Performs other duties as required or assigned that are reasonably within the scope of the duties enumerated above

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in such areas as legal, pre-legal, statistics, or directly related coursework

Preferred Qualifications

  • Three (3) years of professional experience working in a law firm, a legal department setting or a quality-improvement or compliance-focused organization, including an office of inspector general
  • Two (2) years of experience assisting attorneys with preparation and finalization of legal documents, such as pleadings, motions, briefs, memoranda, and correspondence
  • Two (2) years of professional experience in a customer-service role or role serving as an organization’s point of contact for public inquiries
  • One (1) year of experience utilizing Bluebook citation style
  • One (1) year of experience maintaining legal files
  • One (1) year of experience utilizing Microsoft Word, Microsoft Excel, Microsoft Teams, WebEx, and. ftp sites or cloudbased file-sharing applications
  • A paralegal or pre-law certification
  • One (1) year of experience working with and applying the regulatory guidelines of administering a Medicaid program for a department, agency, or grassroots organization, preferably in Illinois

Conditions of Employment

  • Requires the ability to pass a background check and self-disclosure of criminal history
  • Requires the ability to maintain and utilize state issued equipment such as a laptop
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

Work Hours: 8:30 am - 5:00 pm Monday - Friday
Work Location: 401 S Clinton St, Chicago, Illinois, 60607
Email: HFS.OIGApps@illinois.gov
Posting Group: Legal, Audit & Compliance

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Chicago

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