Project Coordinator - Legal/Investigations Units

About OEIG:

The Office of Executive Inspector General (OEIG) is an independent executive branch State agency which functions to ensure accountability in State government and the four regional transit boards. The OEIG's primary role is to investigate allegations of misconduct and to make reports of its findings to affected public agencies and officials. The OEIG is devoted to the highest standards of quality and professionalism and is committed to safeguarding governmental operations, which directly impacts those we serve. 

Come work for the OEIG, an organization that has:

• a mission-driven focus whose work provides significant impact;
• a culture that supports diversity, equity, inclusion, and accessiblity;
• a hybrid work schedule; and
• paid time off in the form of personal days, sick time, vacation days, and paid holidays.

Learn more at https://oeig.illinois.gov/.

POSITION SUMMARY:

Under direct supervision of the Deputy Inspector General and Chief of Chicago Investigative Division, serves as Project Coordinator for the Legal/Investigations units. The incumbent is responsible for a variety of professional, administrative, and confidential duties, including tracking and reporting on Office of Executive Inspector General (OEIG) workflow and statutory obligations, compiling statistical data, creating operational reports and spreadsheets, and assisting attorneys and investigators in gathering and/or analyzing data, documentation, and other evidentiary material. Prepares and organizes evidentiary material in support of founded reports. This position involves working with information of an extremely sensitive and confidential nature associated with investigations and legal proceedings.

Essential Function 1

Compiles statistical information or other data for various monthly and quarterly reports and/or upon request, including statutorily required and priority reports.  Regularly prepares, reviews, and presents other operational reports (e.g., performance metrics), including but not limited to those designed to monitor statutory deadlines and unit workflow; responsible for tracking and advising personnel of deadlines; makes recommendations on possible changes to enhance the efficiency of administrative functions of the office.

Essential Function 2

Compiles data for, and prepares, edits, proofreads, organizes, and/or distributes charts, visual aids, and/or memoranda to be used for annual reports, the Public Accountability Report, and audits, among other things. May assist with tracking compliance with additional agency processes, as needed.

Essential Function 3

Prepares, organizes, and indexes evidentiary file materials for transmittal to appropriate entities in conjunction with founded reports.

Essential Function 4

Ensures transmittal of reports and other communications to outside entities, in compliance with the State Officials and Employees Ethics Act; tracks compliance with the agency response process, including receiving and transmitting materials to appropriate parties; and enters and/or updates information into the OEIG case management system.

Essential Function 5

Works with the IT unit to address concerns, encourage the development of database efficiencies, and suggest possible improvements in the case management system to ensure appropriate and complete data reporting, as needed.

Essential Function 6

Assists investigators and attorneys by requesting documentation from a variety of governmental and non-governmental entities, utilizing State and/or law enforcement databases to run investigative searches, and/or conducting general or legal research, analyzing records, and compiling this information for investigations and/or legal analysis. Updates the case management system and/or case files with such materials, as needed.​​​​​​​

Essential Function 7

Assists in issuing subpoenas, including logging requests, finalizing subpoenas and associated documentation, and serving the subpoenas. Assists in tracking compliance with subpoenas, including documenting receipt of responsive records as necessary.

Essential Function 8

Drafts, edits, proofreads, and distributes correspondence, reports, charts, and memoranda, both internally and externally; preserves relevant documents and related information in the case management system and internal tracking logs.​​​​​​​

Essential Function 9

Assists senior staff and other divisions with administrative needs for particular projects as assigned; may serve as a back-up for other administrative staff, as needed.​​​​​​​

Essential Function 10

Uses legal search programs and legal research techniques to research and locate pertinent legislation, statutes, and other legal authorities.​​​​​​​

Essential Function 11

May assist investigators by participating in surveillances and interviews, and preparing written reports of the investigative work.

Essential Function 12

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

ABILITIES AND SKILLS

To be successful in this position, an Investigator should have the following:

• ability to exercise independent judgment, consider facts objectively, and make sound decisions;

• strong organizational and time management skills;
• ability to effectively communicate with coworkers, interviewees, and representatives of other agencies in a professional manner;
• aptitude in identifying issues that need to be explored and investigated;
• flexibility and interest in working both independently and collaboratively in a team environment, including considering and incorporating opinions and feedback of others;
• high personal ethical standards and the ability to work appropriately with sensitive and confidential materials;

• a willingness to travel, including overnight; and
• familiarity with computers, photocopiers, telecommunication equipment, and videoconferencing applications.

REPORTS TO

Supervising Investigator

SUBORDINATE POSITIONS

None

MINIMUM QUALIFICATIONS

• a bachelor’s degree; or an associate degree and two years of professional investigative experience; or four years of progressively challenging professional investigative experience; and
• professional or academic experience utilizing and implementing investigative techniques, practices, and concepts.

PREFERRED QUALIFICATIONS

• bachelor’s degree in criminal justice, law enforcement, accounting, auditing, or public or business administration;
• two years or more of professional investigative experience working for an inspector general office, investigative entity, law enforcement or a related field;
• experience leading complex interviews or depositions;
• experience providing job-related testimony in administrative hearings or criminal trials;
• experience conducting extensive document review and analysis;
• proficiency writing and editing detailed reports that are accurate, concise, and free from spelling and grammatical errors; and
• knowledge of Microsoft Office Suite (Excel, Word, Outlook) and other applications.

JOB STATUS

Full-time, FLSA non-exempt.  This position is exempt from the provisions of the State of Illinois Personnel Code.