STAFF ASSISTANT
Chicago, IL, US, 60616
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus
Closing Date/Time:
Agency: Department of Children and Family Services
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/25) $6242 a month; Full Range $6,242 - $9,021 a month
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028
REQ: 47477
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through SuccessFactors. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Essential Function
- Serves as staff assistant to the Deputy Director, providing consultation regarding matters which are often of a sensitive and/or controversial nature
- Provides professional assistance to the Deputy Director in the research, design, implementation, and reporting of special studies/projects on programmatic and administrative responsibilities
- Serves as timekeeper for the Office of Education and Transition Services
- Provides assistance to the Deputy Director in maintaining appointment schedule, coordinating travel arrangements, and completing travel vouchers.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or private administration.
- Requires two years of professional experience in a public or private organization.
Preferred Qualifications
- Prefers 3 years of experience as an administrative assistant in a public or business organization.
- Prefers 3 years of office experience in a public or business organization.
- Prefers 3 years of experience conducting research and analyzing information in a public or business organization.
- Prefers 3 years of experience using Microsoft software, including Word, Excel, PowerPoint, and Teams.
- Prefers 3 years of experience representing his/her supervisor in meetings.
- Prefers 3 years of experience tracking data in a public or business organization.
Employment Condition
- Requires ability to pass a background check.
- Requires ability to travel in the performance of duties. Requires appropriate, valid driver’s license.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
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Work Hours: 8:30a - 5:00p Supervisor: Chevelle Bailey Name: Angela Brooks E-mail: Angela.Brooks2@illinois.gov Posting Group: Education; Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
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Nearest Major Market: Chicago