OFFICE COORDINATOR

Position Overview

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for Clinton Lake State Recreational Area. This position will explain procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public; field and direct incoming calls and visitors; respond to site inquiries, monitor the budget, prepare and process invoices in accordance with all fiscal rules and regulations; prepare all income and petty cash account records, monthly reconciliations, and annual reports; prepare documents and reports for hunting, fishing, and recreational programs; serve as timekeeper for the sites and make travel, training and meeting arrangements.  We welcome interested applicants who would like to be part of this team to apply today.

Essential Functions

• Under direction, provides complex, specialized office support functions for Clinton Lake, Weldon Springs, and satellites.
• Assists with the preparation of the operational budgets, concession evaluations, contractor bids, Plans of Work, equipment requests, and inventory records.
• Administers campground/shelter reservation system and assists with recreational programs.
• Serves as an office receptionist at Clinton Lake State Park and Weldon Springs.
• Serves as timekeeper for Clinton Lake, Weldon Springs, and other regional staff as assigned.
• Creates and maintains storage of records and files pertaining to permits, timekeeping, budgets, inventory, vendor files, training, and all park records.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated
  above.

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to two years of secretarial/business college or completion of high school and two years of related office experience or two years of independent business experience. 
• Requires ability to type accurately at 30 wpm. 

Preferred Qualifications

• Extensive knowledge of basic mathematics. 
• Working knowledge of the logic of computer programs. 
• One (1) year of experience having the ability to follow oral or written instructions. 
• Extensive knowledge of composition, grammar, spelling, and punctuation. 

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

• Requires completion of a background check and self-disclosure of criminal history.
• Requires appropriate, valid Driver’s license. 
• Requires ability to travel to satellite sites in performance of duties, when needed. 

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Will you be able to meet these Conditions of Employment? 

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions. 

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation.  The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials.  OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.