ADMINISTRATIVE SECRETARY: OFFICE COORDINATOR OPT. 2 (SPANISH SPEAKING)

About the Position

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary to the Case Tracking Administrator.  Under direction, this position will perform technical, administrative secretarial and office support functions for the Administrator.  The position will conduct special projects and studies and provide general office support to staff.  This position will utilize Spanish speaking skills in the performance of duties.  This position provides a great opportunity for someone who is detailed oriented and interested in playing a supporting role in the Department's operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a position difference in the lives of the children and families of Illinois.

Job Responsibilities

1.  Serves as Secretary in the Case Tracking Administrator.

2.  Prepares and keyboards a variety of confidential correspondence for administration to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures.

3.  Establishes and maintains data bases.

4.  Receives, sorts, and read incoming mail for the administrator, making notation if needed.

5.  Translates and interprets, both orally and writing, for Spanish speaking clients regarding services available and the proper completion of forms.

6.  Serves as timekeeper.

7.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1.  Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience.

2.  Requires the ability to keyboard accurately at 30 wpm.

3.  Requires the ability to speak and write Spanish at a colloquial skill level.

Preferred Qualifications

1.  2 years of experience in an office setting applying knowledge of office practices, procedures and programs

2.  2 years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation.

3.  2 years of experience in an office setting applying working knowledge of logic of computer programs.

4.  2 years of experience in an office setting applying the ability to operate commonly used manual and automated office equipment and performing routine maintenance.

Conditions of Employment

• Requires ability to pass a background check.