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OFFICE ASSOCIATE, Opt 2 - 3001500

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 22, 2021
Location: 

Des Plaines, IL, US, 60016

Job Requisition ID:  9596

Agency:  Environmental Protection Agency  
Closing Date/Time:  12/08/2021 
Salary:  $3,239.00-$4,379.00 Monthly 
Job Type:  Salaried Full Time 
County:  Cook 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

9596

Job Responsibilities

35% 1. Performs a variety of complex and specialized clerical duties for the Northern Region/Des Plaines Regional Office;

  • Utilizing a personal computer and related office equipment to prepare materials from handwritten drafts and hard copy including:  charts, statistical reports, correspondence, memos, technical reports, tables, miscellaneous forms, and travel vouchers for the technical/professional staff
  • Proofreads material for accuracy of spelling, grammar, punctuation, and format. 
  • Performs Regional Office database file maintenance. 
  • Compiles and produces reports from databases, utilizing required knowledge of specialized terms to ensure clarity and accuracy.
  • Inputs data and maintains vehicle travel software as required.

30% 2. Receives, screens and directs incoming telephone calls from general public and Agency staff;

  • Provides authorized general information concerning operations and personnel;
  • Handles citizen complaints and inquiries by telephone, or in person by referring to appropriate Agency staff or proper authority ensures prompt and courteous. 
  • Answers inquiries of a nontechnical nature in person or by phone, exercising discretion and judgment in referring sensitive issues, complex technical matters and policy concerns to the appropriate managers.

 

(Job Responsibilities continued)

20% 3. Maintains complex and specialized filing systems;

  • Utilizing Agency established methods and procedures ensures files are properly maintained. 
  • Maintains written methods and procedures manuals

10% 4. Receives, opens, sorts and distributes incoming mail, posts outgoing mail and maintains procedure manual for specialized mailing practices.

  • Assists with ordering and maintaining off supply inventory as requested.

05% 5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of high school
  2. And two years of office experience.
  3. Requires skill in keyboarding accurately at 45 words per minute.

Knowledge, Skills, and Abilities

1. Requires extensive knowledge of office practices, procedures and programs.

2. Requires extensive knowledge of composition, grammar, spelling and punctuation.

3. Requires working knowledge of basic mathematics.

4. Requires elementary knowledge of agency programs, rules and regulations.

5. Requires ability to follow oral or written instructions.

6. Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.

7. Requires skill in keyboarding accurately.

8. Requires the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

Work Hours:  8:30-5 Mon-Fri  
Work Location: 9511 W. Harrison Street  
Agency Contact:

Kathy Taylor

1021 North Grand Avenue East MC#37

 PO Box 19276

 Springfield, IL 62794-9276

 (217)785-1745

 Fax (217)524-6907

Submit via email to:

EPA.HR.JobApplications@Illinois.gov

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.


Nearest Major Market: Chicago