OFFICE ASSOCIATE

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Environmental Protection Agency (EPA), Division of Administration, Division Manager’s Office/Administrative Support, Northern Region/Chicago Unit is seeking an Office Associate, Option Spanish Speaking. This position performs a variety of complex and specialized clerical duties. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.  

The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply. 

Essential Functions

• Performs a variety of complex and specialized clerical duties for the Northern Region/Des Plaines Regional Office.
• Receives, screens, and directs incoming telephone calls from general public and Agency staff.
• Maintains complex and specialized filing systems.
• Receives, opens, sorts, and distributes incoming mail, posts outgoing mail, and maintains procedure manual for specialized mailing practices.
• Performs other duties as required or assigned which are reasonably within the scope of the duties.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience.
• Requires the ability to communicate in Spanish verbally and in writing at a colloquial level with Spanish-speaking clients.
• Requires skill in keyboarding accurately at 45 words per minute.

Preferred Qualifications (In Order of Significance)

• Prefers extensive knowledge of office practices, procedures, and programs.
• Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
• Prefers working knowledge of basic mathematics.
• Prefers elementary knowledge of agency programs, rules, and regulations.
• Prefers ability to follow oral or written instructions.
•     Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access, and Excel software.

CONDITIONS OF EMPLOYMENT

• Requires the ability to pass a name-based background check.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.