OFFICE ASSOCIATE (OPT. 2 - TYPING) (RECORDS OFFICE)

Position Overview

Dixon Correctional Center is seeking a clerical professional to assist in the day-to day operations of the facility Records Office while following established statutes and policies. The ideal candidate will possess excellent communication skills and will be able to work in fast-paced office setting shared with other departmental staff. Dixon Correctional Center is distinct in its size as IDOC’s largest medium security facility and is unique in its diversity. The administration of the facility is divided into specialized areas that include units housing general population individuals in custody, older individuals with special needs, individuals with disabilities, as well as an Infirmary. The Special Treatment Center (STC) is a medium security center that houses both mentally ill and intellectually disabled individuals. The Dixon Psychiatric Unit (DPU) is a multi-security unit which serves as IDOC’s primary psychiatric correctional facility. Both the Special Treatment Center and Dixon Psychiatric Unit serve the needs of individuals who have mental health and intellectual disabilities, by providing programs geared specifically toward a “special needs” population as well as a therapeutic environment. If interested in this opportunity, please apply according to the instructions listed on the job posting. We invite all qualified applicants to apply.

Job Responsibilities

1. Performs individual in custody master file review for accuracy and completeness of sentencing information.
2. Coordinates individual in custody transfers to and from the facility in accordance with established guidelines to including determination of available bed space for individuals in custody in the general population and Special Treatment Center and Dixon Psychiatric Unit.
3. Maintains all records relative individuals in custody court writs and medical furloughs.
4. Keyboards and processes Record Office correspondence including memos and other correspondence.
5. Processes requests for records.
6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
2. Requires ability to keyboard accurately at 45 words per minute.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires the ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug testing policy. The use of unauthorized drugs, including cannabis by an employee, regardless of the position held is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

​​​​​​The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.  Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.  The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.  Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.  The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.