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TECHNICAL MANAGER IV - SAFETY, CLAIMS & TRAINING MANAGER - IPR#44518

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Feb 22, 2021
Location: 

Dixon, IL, US, 61021-3546

Job Requisition ID:  925

Agency:  Department of Transportation 
Closing Date/Time:  03/08/2021 
Salary:   $5,120 - $9,155 Monthly 
Job Type:  Salaried Full Time 
County:  Lee 
Number of Vacancies:  1 
Plan/BU:  NR916 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

HOW TO APPLY:

Technical Applications PM1080 (rev 10/16/20) must be received by the Bureau of Personnel Management, Room 113, 2300 South Dirksen Parkway, Springfield, IL  62764 (Fax# 217/557-3134) or emailed to DOT.CO.BPM.EmploymentApplications@Illinois.gov by the closing date listed above. Please visit https://idot.illinois.gov/about-idot/employment-opportunities/employment/index to download the Technical Application PM1080.

Please indicate IPR#44518 on the Technical Application PM1080.

Agency Mission Statement

The Illinois Department of Transportation is seeking to hire a Safety, Claims and Training Manager.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

Employees enjoy excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; tuition reimbursement; flexible schedules; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Job Responsibilities

This position is accountable for the management and supervision of the activities encompassing Workers’ Compensation, claims investigation, and collections, as well as occupational safety and health programs for the district.

This position reports to the Personnel Services Manager. Reporting directly to this position are a District Safety Representative, a Workers’ Compensation Manager, and a Claims and Safety Specialist.
The incumbent is accountable for supervising the safety, claims and training activities in a 10-county, highly diversified district with concentrations of urbanization. Traffic volumes are high in predominantly two counties that experience numerous traffic accidents involving state property. The incumbent must be knowledgeable of the Workers’ Compensation laws, laws pertaining to general liability, the Illinois Vehicle Code, Occupational Safety and Health Administration (OSHA) regulations, the departmental Safety Code, and possess a good knowledge of medical terminology, practice, and principles. The functions of this position are major factors in maintaining good district and department relationships with the public and the employees of the district.
A typical problem for this position involves acting as a buffer in the often-hostile environment that is created between the claims specialists and member(s) of the public and/or district employee(s) who have been informed of their legal obligation to pay for damages to state property for which they are liable. The greatest challenge of this position, given the limited time constraints that often exist, is to ensure that all the services that this unit provides to the public and/or district employees are done in a timely, accurate, and professional manner.

The incumbent is personally accountable for establishing and implementing the department’s occupational safety and health program for the district, supervising the investigation of vehicle accidents and third party property damage claims, supervising the collection of data for all Court of Claims cases involving state liability, supervising the collection of funds for restitution for damages to state property by third parties (Motorist Caused Highway Defense Fund), supervising the administration of the Workers’ Compensation Program, and overseeing employee technical training programs. This position serves as the coordinator of field inspections and investigations for the Worker’s Compensation and Safety and Claims Units, reviews reports for appropriate corrective action and system improvement recommendations, and is accountable for administering the Freedom of Information Act (FOIA) for the district. This position ensures that the district is implementing the departmental occupational safety and health programs, policies, procedures, practices, and protocols for unique hazards.

(Job Responsibilities continued)

This involves a strong basic knowledge of the rules/standards as well as ability to apply to a unique situation and communicate the reasoning for the rules/standards. As an occupational safety and health resource, this position remains current with departmental programs, policies, procedures, practices, and protocols; current OSHA standards; and relays information in a manner the audience can comprehend. S/He manages/tracks various required occupational safety and health records. This position maintains database(s) of training records, medical evaluations, medical surveillance records, and reports. This position oversees incident investigations by ensuring Safety Representatives are identifying surface cause(s) and providing corrective action plans to immediately abate a hazardous situation. S/He evaluates the root cause(s) and accompanying system improvements and incorporates changes to ensure departmental employees are not exposed to this or a similar hazard. The position ensures the district has a representative on the Job Hazard Analysis (JHA) team which develops and updates all JHAs for the field teams’ usage. The incumbent participates in the development and presentation of departmental training curriculum and participates in the presentation of the technical training. S/He conducts and oversees inspection of the facilities ranging from a focused perspective to general overall compliance inspections to ensure the effective program implementation. The incumbent reviews documentation including incident investigation reports, corrective action plans, and system improvements including cost analysis figures. These reports may be provided to upper-management for discussion.

The incumbent accomplishes accountabilities through the following staff:
Worker’s Compensation Manager – who is responsible for administering the Workers’ Compensation Program, assisting in the administration of the district’s safety programs, and investigating third party immobile damage claims.
Claims and Safety Specialist – who is responsible for investigating accidents involving state vehicles, third party claims, Court of Claims cases, processing claims, the development and implementation of safety inspections, and safety training classes.
District Safety Representative – who is responsible for the field work including conducting safety training, facility inspections, and safety incident investigations.
The incumbent is responsible for the decision making and operations in his/her unit. The incumbent has a great deal of latitude and freedom in accomplishing his/her responsibilities within the authority granted. Only difficult matters or political issues are referred to his/her supervisor prior to resolutions. The incumbent is restrained by automobile and general liability laws, Workers’ Compensation laws, the Court of Claims Act, and departmental policies.

 

(Job Responsibilities continued)

Internally, the incumbent has frequent contact with the human resource manager, district bureau chiefs, other district employees, central office personnel, and the Chief Counsel’s Office. Externally, the incumbent has contacts with insurance companies, repair vendors, attorneys, assistant attorney general, medical professionals, and others to accomplishing claims and safety responsibilities.
The effectiveness of this position is measured by the ability of the incumbent to ensure that timely and quality services are provided to all district employees, as well as the general public, in addition to supervising a safety program that minimizes accidents, reduces work days lost to injury, keeps damage to state equipment to a minimum, and ensures the prompt collection of property damage due to the state.

Principal Accountabilities

1. Accountable for directing the day-to-day activities of the Safety, Claims, and Training Unit.
2. Accountable for providing the Personnel Services Manager with accurate and current information needed to respond to inquiries related to the functions of the Safety, Claims, and Training Unit.
3. Responsible for administering the workers’ compensation activities in the district in a manner that provides employees maximum benefits, while protecting the department’s legal position.
4. Accountable for ensuring that all investigations of vehicle accidents and third-party property damage claims are conducted thoroughly and accurately so that they will provide the data needed to process Court of Claims cases.
5. Accountable for overseeing the collection of mobile property damage fees from liable third parties in order to provide the maximum return to the state.
6. Supervises the implementation of the departmental occupational safety and health training program to help create a safety culture among employees that will lead to minimizing preventable accidents and subsequent lost work days.
7. Accountable for ensuring that all reports for use by insurance companies, the Industrial Commission, the Office of the Attorney General, and other agencies are prepared accurately and on time.
8. Responsible for the coordination and arrangement of legal requests received by the department and its employees under FOIA.
9. Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
10. Performs other duties as assigned.

Qualifications

Position Requirements

• Completion of a bachelor's degree majoring in Safety Management, Industrial Technology, Public Administration, Management, Business, or Sociology PLUS two years of experience working with OSHA guidelines, IDOT’s Employee Safety Code, or as a Safety Officer for another organization OR
• Eight years of related experience dealing and working with OSHA guidelines, IDOT’s Employee Safety Code, or as a Safety Officer  for another organization

Position Desirables

• Strong oral communication skills
• Ability to maintain harmonious relationships with employees, agency officials, and the general public.
• Ability to plan, organize and execute administrative or technical program requirements.
• Ability to plan and direct efforts of employees for efficient accomplishment of program objectives.

 

Work Hours:  8:00 AM to 4:30 PM Monday - Friday 

Work Location:  Dixon - 819 Depot Ave 

Office: Office of Highways Project Implementation/Region 2/District 2/Administrative Services

Agency Contact:  DOT.CO.BPM.EmploymentApplications@Illinois.gov

Job Function:  Transportation 

Collective Bargaining Agreement language applies to this requisition

We are currently transitioning our application process away from paper process to an electronic application process.  This position has not been transitioned please follow the directions below when applying to this position.

 

Please visit the IDOT website at http://www.idot.illinois.gov/about-idot/employment-opportunities/employment/index to obtain the required bid forms and application forms.