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OFFICE ASSISTANT (OPTION 2 TYPING)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Sep 22, 2022
Location: 

East Alton, IL, US, 62024-1046

Job Requisition ID:  17926

Agency :  Department of Human Services 

Opening Date: 09/23/2022
Closing Date/Time: 10/06/2022
 
Salary:   Anticipated Salary: $3,196 - $4,235 per month  
Job Type:   Salaried Full Time  
County:   Madison  
Number of Vacancies:   1  
Plan/BU:   RC014  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for any degrees earned and a copy of any applicable professional licenses is recommended and should be uploaded to the Additional Documents section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 10-95-17926

Position Overview

Under general supervision, keyboards complex materials such as resumes for clients, weekly and monthly statistical reports, unit meeting minutes and vouchers for clients in training.  Edits Authorization and Transmittal of Assistance Action forms received from casework staff.  Conducts computer clearance for welfare savings due to client obtaining employment, receiving unemployment benefits or non-cooperation.  Serves as receptionist.  Keyboards a variety of routine forms, form letters, cards and records.  Issues new or replacement LINK cards to clients, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to Electronic Benefit Transfer (EBT) contractor.  Maintains files of forms, reports and supplies.

 

Job Responsibilities

  1. Keyboards complex materials such as resumes for clients, weekly and monthly statistical reports, unit meeting minutes and vouchers for clients in training.
  2. Edits Authorization and Transmittal of Assistance Action forms received from casework staff.
  3. Conducts computer clearance for welfare savings due to client obtaining employment, receiving unemployment benefits or non-cooperation.
  4. Serves as receptionist.
  5. Keyboards a variety of routine forms, form letters, cards and records.
  6. Issues new or replacement LINK cards to clients, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to Electronic Benefit Transfer (EBT) contractor. 
  7. Maintains files of forms, reports and supplies.
  8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of high school.
  2. Requires one (1) year of related office experience.
  3. Requires ability to keyboard at 35 wpm.

 

Work Hours:  Mon - Fri, 8:30am - 5:00pm  
Work Location: 608 W Saint Louis Ave East Alton, IL 62024-1046  

Family and Community Services

Madison County East Alton FCRC

Region 5
Agency Contact:
 
DHS.HiringUnit@Illinois.gov

Job Family:  Clerical and Administrative Support  

 

About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• 10 Weeks Paid Maternity/Paternity Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com