Apply »

EXECUTIVE SECRETARY I

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Oct 15, 2024
Location: 

Effingham, IL, US, 62401

Job Requisition ID:  42025

​Upward Mobility Program (UMP) Title

Agency: Department of Transportation

Position Title: Executive Secretary I, Opt. 2
Skill Option: Keyboarding 
Closing Date/Time: 10/29/2024
Salary: Anticipated Starting Salary $4,246 Monthly; Full Range $4,246 - $5,701 Monthly
Job Type: Salaried
Category: Full Time 
County: Effingham
Number of Vacancies: 1
Plan/BU: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 42025 - IPR# 47595

Position Overview

The Illinois Department of Transportation is seeking to hire an Executive Secretary I to perform and be responsible for secretarial and administrative duties in support of the Land Acquisition Engineer and staff.  The ideal candidate will function independently within the framework of organizational policies, exercising initiative and independent judgment on promulgation and interpretation of the bureau’s policies and programs.

Essential Functions

  • As secretary to the Land Acquisition Engineer serves as secretarial support and performs responsible and complex clerical work.
  • Maintains favorable relations for the Land Acquisition Engineer through dealing with public sector and agency staff.
  • Performs support functions for Land Acquisition staff, organizing and prioritizing workload independently.
  • Serves as section timekeeper and travel coordinator for the Land Acquisition Section.
  • Serves as receptionist for the Land Acquisition Section.
  • Maintains the Land Acquisition Section electronic and paper files.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to the completion of two years of secretarial or business college and one year of secretarial experience, or completion of high school and three years secretarial experience.
  • Requires the ability to keyboard at 55 words per minute.
  • Qualifying State employees in the Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.   

Preferred Qualifications

  • Prefers knowledge of word processing software (Microsoft Word, Excel, Access, PowerPoint, and Outlook).
  • Prefers working knowledge of office practices, procedures, business English and spelling.
  • Prefers ability to maintain clerical records and prepare reports for such records.
  • Prefers ability to follow oral and written instructions.

Conditions of Employment

  • Requires successful completion of a background investigation.
  • Requires ability to work occasional overtime.
  • Requires ability to sit for long periods of time.
  • The Conditions of Employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

 

The Illinois Department of Transportation is seeking to hire an Executive Secretary.

 

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

 

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

 

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

  • Monday-Friday work schedule
  • Flexible work schedules in several program areas (flexible time, hybrid scheduling)
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • (12) Weeks paid Maternity/Paternity Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
  • Employees earn (3) paid Personal Days annually
  • (13-14) paid holidays annually (based on start date)
  • Tuition Reimbursement
  • Employee Assistance Program and/or mental health resources

 

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

 

Work Hours: 8:00 am - 4:30 pm Monday-Friday

Work Location: 400 W Wabash Ave, Effingham, Illinois, 62401

Office: Office of Highways Project Implementation/Region 4/District 7/Program Development

Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV

Posting Group: Transportation ; Office & Administrative Support

 

This title is within the Upward Mobility Program (UMP).  General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions.  To exercise contractual rights for this position, employees must upload a copy of the UMP grade notice to their application documents prior to submitting their application.

 

APPLICATION INSTRUCTIONS

 

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Decatur

Apply »