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EXECUTIVE SECRETARY II

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Jul 25, 2025
Location: 

Elgin, IL, US, 60123

Job Requisition ID:  48443

Job Requisition ID: 48443 

Opening Date: 07/28/2025
Closing Date: 08/08/2025
​Agency: Department of Human Services
Class Title: EXEC SECRETARY II - 14032 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Salary: $5,227 - $7,227 per month ($62,724 - $86,724 per year)
Job Type: Salaried
Category: Full Time 
County: Kane
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. 

 

Posting Identification Number  48443

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Behavioral Health and Recovery is seeking to hire an Executive Secretary II located in Elgin, Illinois. Performs administrative secretarial work for the DBHR Associate Director of Hospital Operations and other designated administrative/professional staff. Plans and performs complex administrative work including substantial word processing activity and complex and confidential materials involving facility-wide program policies, investigative reports, confidential labor relations issues and highly sensitive and confidential materials. Serves as receptionist. Acts as resource to other staff in the DBHR Associate Director’s Office. Coordinates and schedules meetings/appointments and travel plans for Associate Director and other designated staff. 

Essential Functions

  • As administrative secretary, coordinates and monitors work flow to and from the Division of Behavioral Health and Recovery (DBHR) Associate Director of Hospital Operations and other designated administrative/professional staff offices, making independent decisions for resolution of problems; works with staff to assure proper and timely completion of assignments. 
  • Performs administrative functions for the DBHR Associate Director of Hospital Operations and other designated administrative/professional staff.  
  • Serves as receptionist. 
  • Acts as a resource to other staff in the DBHR Associate Director’s office, providing guidance and direction in the use of word processing computer programs and analytics and electronic mail.
  • Coordinates and schedules meetings/appointments for the DBHR Associate Director of Hospital Operations and other designated administrative/professional staff. 
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and two (2) years of secretarial experience or completion of high school and four (4) years of secretarial experience. 
  • Requires the ability to keyboard accurately at 55 wpm. 

Preferred Qualifications

  • Four (4) years of secretarial experience for a public or private organization. 
  • Three (3) years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism. 
  • Two (2) years of experience conducting special projects which include evaluating existing and proposed programs, policies and procedures for public or private organization. 
  • Two (2) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
  • Two (2) years of experience working with Excel, MS Word and other related document programs/applications. 
  • Two (2) years of experience researching and developing correspondence to internal/or external individuals.  

Conditions of Employment

  • Requires ability to pass the IDHS background check.
  • Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
  • Requires the ability to utilize office equipment, including personal computers. 

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunch

Work Location: 750 S State St, Elgin, Illinois, 60123

Division of Behavioral Health and Recovery

Elgin Mental Health Center 

Administration 

Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group: Office & Administrative Support; Social Services

 

About the Agency:

The Illinois Department of Human Services uplifts individuals and communities across Illinois.  Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives.  Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois.  Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

      • A Pension Program
      • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
      • 3 Paid Personal Business Days annually
      • 12 Paid Sick Days annually (Sick days carry over from year to year)
      • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
        • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
      • 13 Paid Holidays annually, 14 on even numbered years
      • Flexible Work Schedules (when available dependent upon position)
      • 12 Weeks Paid Parental Leave
      • Deferred Compensation Program - A supplemental retirement plan
      • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
      • Federal Public Service Loan Forgiveness Program eligibility
      • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
      • 5% Salary Differential for Bilingual Positions
      • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so. 
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
 
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
•    donotreply@SIL-P1.ns2cloud.com
•    systems@SIL-P1.ns2cloud.com


Nearest Major Market: Elgin
Nearest Secondary Market: Chicago

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