OFFICE ASSISTANT (OPT 2 - TYPING) (MAILROOM)

Position Overview

The Illinois Department of Corrections at Hill Correctional Center is seeking a detail-oriented Office Assistant to serve in the facility mailroom. The selected candidate will provide services for a growing population of individuals in custody. Additionally, the successful candidate will screen and house the mail accordingly by agency rules and regulations. If interested in this unique opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply.

Job Responsibilities

1. Assists in the daily processing of in-coming and out-going individuals in custody and staff mail according to U.S. Postal Service regulations.
2. Maintains permanent records for each individual in custody’s in-coming mail concerning monies received.
3. Operates common office equipment such as word processing terminals, postal machines, and copy machines.
4. Keyboards memos relating to mail room offices process and procedures, proofreads documents for clarity, punctuation, grammar and spelling.
5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year related office experience.
2. Requires the ability to keyboard accurately 35 words per minute.

Preferred Qualifications (In Order of Significance)

1. Prefers one (1) year of experience in working with confidential material.
2. Prefers one (1) year of experience in alpha-numeric sequencing.
3. Prefers one (1) year of experience in operating common office equipment such as multi line phone systems, copiers, fax machines, and scanners.
4. Prefers one (1) year of experience in troubleshooting common office equipment such as copiers, fax machines, and scanners.
5. Prefers one (1) year of experience in using Microsoft Office programs such as Word and Outlook or similar like computer programs for word processing and email.
6. Prefers one (1) year of experience in talking to the public about rules/guidelines followed by employer in order to get to an appropriate end result.
7. Prefers one (1) year of experience in reading, interpreting, and applying rules and/or guidelines of an organization.
8. Prefers one (1) year of experience using basic mathematics in the workplace.
9. Prefers one (1) year of experience applying U.S. Postal Service regulations.
10. Prefers one (1) year of experience weighing and computing proper postage to prepare items for delivery to the Post Office.

Conditions of Employment

1. Requires the ability to ability to lift and move objects weighing up to 25 pounds.
2. Requires ability to pass the IDOC/IDJJ background check.
3. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
4. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.  Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.  The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.  Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.  The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.