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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Mar 16, 2023

Galesburg, IL, US, 61401-9016

Job Requisition ID:  24927

Agency :  Department of Corrections - Hill Correctional Center

Opening Date/Time: 03/17/2023 12:00 A.M.
Closing Date/Time: 03/30/2023 11:59 P.M.
Salary:   Anticipated starting salary: $3,316/month; CBA applies; Full range: $3,316-$4,404/month  
Job Type:   Salaried Full Time  
County:   Knox  
Number of Vacancies:   1  
Plan/BU:   RC014  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  24927

Position Overview

The Illinois Department of Corrections at Hill Correctional Center is seeking a detail-oriented Office Assistant to serve in the facility mailroom. The selected candidate will provide services for a growing population of individuals in custody. Additionally, the successful candidate will screen and house the mail accordingly by agency rules and regulations. If interested in this unique opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply.

Job Responsibilities

  1. Assists in the daily processing of in-coming and out-going individuals in custody and staff mail according to U.S. Postal Service regulations.
  2. Maintains permanent records for each individual in custody’s in-coming mail concerning monies received.
  3. Operates common office equipment such as word processing terminals, postal machines, and copy machines.
  4. Keyboards memos relating to mail room offices process and procedures, proofreads documents for clarity, punctuation, grammar and spelling.
  5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year related office experience.
  2. Requires the ability to keyboard accurately 35 words per minute.

Preferred Qualifications (In Order of Significance)

  1. Prefers one (1) year of experience in working with confidential material.
  2. Prefers one (1) year of experience in alpha-numeric sequencing.
  3. Prefers one (1) year of experience in operating common office equipment such as multi line phone systems, copiers, fax machines, and scanners.
  4. Prefers one (1) year of experience in troubleshooting common office equipment such as copiers, fax machines, and scanners.
  5. Prefers one (1) year of experience in using Microsoft Office programs such as Word and Outlook or similar like computer programs for word processing and email.
  6. Prefers one (1) year of experience in talking to the public about rules/guidelines followed by employer in order to get to an appropriate end result.
  7. Prefers one (1) year of experience in reading, interpreting, and applying rules and/or guidelines of an organization.
  8. Prefers one (1) year of experience using basic mathematics in the workplace.
  9. Prefers one (1) year of experience applying U.S. Postal Service regulations.
  10. Prefers one (1) year of experience weighing and computing proper postage to prepare items for delivery to the Post Office.

Conditions of Employment

  1. Requires the ability to ability to lift and move objects weighing up to 25 pounds.
  2. Requires ability to pass the IDOC/IDJJ background check.
  3. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
  4. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.  Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.  The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.  Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.  The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.  

Work Hours:  7:00 am - 3:00 pm Monday-Friday; Saturday/Sunday off  
Work Location:  Hill Correctional Center: 600 S Linwood Rd Galesburg, IL 61401-9016  
Agency Contact:

     Tammy Morgan


     Phone #: 309-343-4212

Job Family:  Clerical and Administrative Support; Public Safety  


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: