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EXECUTIVE SECRETARY I Opt. 2 (UPWARD MOBILITY)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 14, 2022
Location: 

Grafton, IL, US, 62037-2317

Job Requisition ID:  10516

Agency:  Department of Juvenile Justice  

Opening Date: 01/14/2022
Closing Date/Time:  01/27/2022 11:59pm
Salary:  Anticipated starting salary is $3,569/month; CBA applies; Full Range: $3,569-$4,947 
Job Type:  Salaried Full Time 
County:  Jersey 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

*Qualifying state employees in the Upward Mobility Program should follow the Upward Mobility Policy Guidelines when applying for this title.*

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

  10516 

Position Overview

Under general supervision of the Assistant Superintendent (Senior Public Service Administrator). serves as secretary to the Assistant Superintendent and Chief of Security; independently performs administrative secretarial functions; types correspondence, memoranda and reports; maintains accurate files; functions as a secretary, orders office 
supplies, and schedules tours. 

Job Responsibilities

  1. As an administrative secretary, conducts special projects and studies by gathering data, coordinating, and
    monitoring, and completing assigned projects.
  2. As secretary, works with highly confidential information, prepares and types routine correspondence, minutes of staff meetings and other meetings.
  3. Maintains accurate files of D.R.'s, A.D.'s and I.D.'s advising Assistant Superintendent of changes.
  4. Prepares documents notifying appropriate staff of department head meetings and of scheduled meetings for
    committee in which the Assistant Superintendent and Chief of Security are chairpersons.
  5. Functions as a receptionist.
  6. Arranges travel for personnel.
  7. Plans and orders office supplies.
  8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires ability to type accurately at fifty-five (55) wpm.
  • Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience; or completion of high school and three (3) years of secretarial experience.

Knowledge, Skills, and Abilities

  • Requires working knowledge of agency programs, rules and regulations.
  • Requires extensive knowledge of principles of office management; extensive knowledge of manual and automated office equipment; extensive knowledge of arithmetic computations; extensive knowledge of composition, grammar, spelling, and punctuation. 

 

Conditions of Employment

  1. Ability to pass IDOC/IDJJ background check.
  2. Ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please not that although the law has changed, the Department will continue to enforce the Department's zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
  3. Requires the ability to comply with all local and federal health requirements and/or mandates. Governor Pritzker announced a mandatory COVID-19 vaccination policy for all state employees whose job duties require them to work in a congregate care facility. All 24/7 congregate-care facilities operated by the Illinois Department of Juvenile Justice are included in this mandate, which went into effect October 26, 2021. (Administration is currently in negotiations for employees covered under the RC-6 and CU-500 bargaining units, health requirements and/or mandates subject to change upon final agreement.)

About the Agency

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.

Work Hours:  Mon-Fri 8:00 am - 4:00 pm  
Work Location: 17808 State Highway 100 W Grafton, IL 62037-2317  
Agency Contact:

IDJJ Human Resources Department

Email: DJJ.HumanResources@illinois.gov 

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: DJJ.HumanResources@illinois.gov (please include the Job Title and Posting ID in the subject line), or mail to the Agency Contact at the address listed above.

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.