BUSINESS ADMINISTRATOR (HARRISBURG)

Position Overview:

The Business Administrator position is a full-line supervisor that is responsible for the fiscal needs of the facility and reports directly to the Superintendent. This position also works closely with the CFO and Central Fiscal Office. This individual should be self-motivated and have experience working with accounting procedures and purchasing standards. This position is responsible for monthly and annual bank and budgeting reconciliations and required to complete projects in a timely manner.

Essential Functions:

• Directs and coordinates the budgetary process with the facility and general office.
• Serves as full line supervisor.
• Directs accounting procedures in accordance with rules and regulations.
• Serves on call and available for crisis situations in the business office.
• Coordinates and directs purchasing, requisitioning, storage, distribution of items and services.
• Remains up-to-date and in compliance with applicable standards of Commission on Accreditation, Administrative Regulations and Directives, Procedures Manual, Statewide Accounting Management System Manual and Local Business Procedures Manual.
• Serves as the back-up Payroll Clerk.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years college with a major in business administration, business management, public administration or in a related field.
• Requires three (3) years of significant experience in business management and business office operations.

Preferred Qualifications (In Order of Significance):

• Prefers at least three (3) years of experience initiating and maintaining effective budgetary controls.
• Prefers at least three (3) years of professional experience forecasting spending in the public or private sector.
• Prefers at least two (2) years of experience filing and maintaining monthly, quarterly, and year end financial records.
• Prefers at least two (2) years of experience working with SAP, HANA, Trust Funds and/or similar software.
• Prefers at least two (2) years of experience serving as a full line supervisor.
• Prefers at least two (2) years of professional experience working with Microsoft Excel and Word in a fiscal setting.
• Prefers at least two (2) years of experience working with property, inventory, and vouchering in a professional setting.

Conditions of Employment:

• Requires the ability to pass an IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Requires the ability to be on call for Duty Administrator Officer duties including nights, weekends, and holidays.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency:

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.